Account Executive (Accounting)

✔    Billing & Invoicing

▪       Prepare sales invoices and timely send it to customers.

▪       Record Sales order after obtaining Clients Purchase Order (PO)

▪       Receive Challan from the Dispatch Department and prepare bills on time.

▪       Responsible for filling all the bills and invoices.

▪       Prepare Quotations for clients and share them with the clients.

▪       Receive Bills of Parties from Runner (Marketing Department).

▪       Maintain Sales Register and Receivable Bills Record.

▪       Daily send details of challans. Daily check dispatch challan number.

▪       Check that all bills sent to the party within 48 hours and the same are received with sign.

▪       Keep scanned copies of all Challans & Received Sales bills and attach it to the relevant ledger.

✔    Collections

▪       Ledger Reconciliation according to planned frequency (quarterly, semi-annually) with clients to ensure receivables on our and client books are in sync.

▪       Ensure collections are timely.

▪       Reconciles financial discrepancies by collecting and analyzing account information.

▪       Periodic reconciliation of Debtors and prepare DSO, Party Outstanding and Accounts Receivables reports.

✔    Client Communication

▪       Remain in regular contact with your clients to understand and meet their needs.

▪       Respond to complaints and resolve issues to the customer’s satisfaction.

✔    Record Keeping & Reporting

▪       Maintain Entries of Cheque and Receipts, Inquiry

▪       Keep records of client’s bills in sales registers and file these bills properly for record purpose.

▪       Ensure all payments are taken on bill & records are accurate.

▪       Prepare a Daily Report and submit it to the Manager.

▪       Maintain Feedback Sheets on a Daily basis (All Plants).

▪       All other work assigned by Account Manager & Directors.

▪       Cash Management

▪       Maintain cash on hand

▪       Provide advance cash to staff as per Manager approval and maintain appropriate records

▪       All Cash Vouchers should be properly filled.

✔    Purchase & Inventory

▪       Prepare Purchase & JV invoice (entry and scanning). Issue P.O. and maintain P.O entries.

▪       Issue GRN for all materials and release payment in accordance to the same.

▪       Regularly cross check of GRN to have an exact idea of stock at hand.

▪       Proper checking (Name & GST No. must) & posting of Journal Invoices (TDS Provision apply wherever applicable) after sign by the respective Plant Manager. 

▪       Issue and maintain entries of J.V. invoices and cement invoices and seek for approvals.

▪       Take J.V. bill signatures

▪       Maintain Bills of Vendors/Suppliers

▪       Address all issues pertaining to Purchase.

▪       Issue P.O. and maintain P.O entries. Issue Purchase bills for all type of purchases

▪       Issue Quotations and Mail to respective vendors / clients

▪        Proper checking (Name & GST No. must) & posting of Raw Materials Invoices after sign by the respective Plant Manager. Seek approval of Raw Material Invoices from Manager.

▪       All Raw Materials & JV Invoices should be properly filled.

▪       Keep scanned copies of all invoices & purchase bills and attach it to the relevant ledger.

▪       Periodic reconciliation of Creditors.

✔    Book-keeping

▪       Check balance statements of our clients and vendors. 

▪       Maintain entries of credit notes given from the party.

▪       Maintain entries of employee salary and TDS.

▪       Maintain entries of contractor’s bill and TDS.

▪        Maintain the entries of interest regarding loan

✔    Reporting and Payments - BANK

▪       Daily MIS reporting for receivables (Outstanding), payables, bank for all plants.

▪       Ensuring data sync monitoring from all plants assigned

▪       J.V. Entry for TDS, Land Rent, PF & ESIC, GST etc. for assigned Plant.

▪       Prepares payments after approvals received from managers

▪       Responsible for collecting and depositing cheques of the company.

▪       Handle the RTGS transactions, cheque transactions and other bank related work.

▪       Issue payment cheques for all vendors.

▪       Bank Reconciliation should be made on a daily basis of C.C., A/C. and Current Account.