Billing Executive

The Billing Executive is responsible for preparing accurate job cards, generating service invoices, handling customer payments, and maintaining proper billing records. This role ensures smooth customer flow, transparency in billing, and error-free financial documentation at the service center.

• Key Responsibilities1. Job Card & Estimate Create job cards with accurate customer and vehicle details.
• Coordinate with Service Advisor to prepare cost estimates.
• Take customer approval for estimates.
• 2. Billing & Invoicing Generate final invoices for service, spare parts, and consumables.
• Ensure correct labor codes, part numbers, and GST application.
• Prepare warranty / RSA / free service bills as per Honda policy.
• 3. Payment Handling Collect payments (cash/card/UPI).
• Issue receipts and close invoices.
• Maintain daily cash tally and submit to Accounts.
• 4. Coordination Work with Service Advisors and Technicians to ensure all job details are billed.
• Check for any missed parts or labor entries.
• Inform customers when bills are ready.
• 5. Documentation & Reports Maintain daily billing reports (DCR).
• Prepare revenue summaries for service manager.
• Manage invoice files for audits and warranty claims.
• 6. Customer Communication Explain invoice details clearly and politely.
• Resolve customer queries related to billing.
• 7. Software & Process Compliance Use DMS/billing software accurately.
• Follow Honda service procedures and showroom SOP.
• ✅ Required Skills Basic accounting knowledge
• Computer proficiency (DMS, CRM, MS Excel)
• Strong communication and customer handling skills
• High accuracy and attention to detail
• Honest and trustworthy
• ✅ Qualification & Experience Education: PUC / Diploma / Any Degree
• Experience: 1–3 years (preferred in automobile billing)
• Freshers with good computer skills can also apply.
• ✅ Work Environment Fast-paced service center
• Customer-facing role
• Coordination with service, spares, and accounts teams