Personal

Job Title: Personal Secretary / Executive Assistant to Managing Director

Company: SNN Foods Private Limited

Reporting To: Managing Director (Mr. N. V. Vinod Kumaar)

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Role Overview

The Personal Secretary will act as the central coordination point for the Managing Director, handling communication, scheduling, follow-ups, and internal team coordination. This role requires strong organizational skills, professional communication, and the ability to represent the MD in business interactions.

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Key Responsibilities

1. Communication Management

* Manage and respond to all communications on behalf of the MD, including:

  * WhatsApp

  * LinkedIn

  * Emails

* Draft professional emails and replies for business inquiries, proposals, and follow-ups

* Maintain timely responses to clients, distributors, and partners

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2. Client & Business Coordination

* Contact customers, distributors, and business partners on behalf of the MD

* Follow up on:

  * Pending orders

  * Meetings

  * Payments (in coordination with Accounts team)

* Maintain a database of all contacts and communication history

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3. Calendar & Meeting Management

* Schedule and manage meetings, calls, and appointments

* Organize and send invites for:

  * Google Meet / Zoom meetings

* Ensure the MD is prepared with agendas, documents, and reminders

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4. Internal Team Coordination

* Follow up with different departments on behalf of the MD:

  * Accounts Team: Payments, invoices, outstanding dues

  * Production Team: Order status, dispatch timelines

  * HR Team: Hiring updates, employee matters

  * Marketing Team: Campaigns, creatives, pending deliverables

* Track pending tasks and ensure timely completion

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5. Documentation & Reporting

* Draft, review, and manage business documents and emails

* Maintain records of:

  * Meetings

  * Follow-ups

  * Pending tasks

* Provide daily/weekly updates to the MD

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Required Skills & Qualifications

* Strong communication skills in English (mandatory)

* Basic knowledge of business communication and email drafting

* Proficiency in:

  * WhatsApp Business

  * LinkedIn

  * Email platforms (Gmail/Outlook)

  * Google Calendar & Google Meet

* Good organizational and multitasking skills

* Professional and polite communication style

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Preferred Qualifications

* Experience as a Personal Assistant / Executive Assistant

* Exposure to FMCG / Food Industry (preferred but not mandatory)

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Key Traits

* High level of confidentiality and trust

* Proactive and follow-up oriented

* Detail-oriented and disciplined

* Ability to handle pressure and multiple tasks

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Working Style

* Closely work with the Managing Director daily

* Be available during business hours for quick coordination

* Ready to handle urgent communications when required