Accountant/ Accounts Executive

Key Responsibilities

Petty Cash Administration

• Fund Management: Securely maintain the petty cash box and disburse cash for approved, incidental business expenses.
• Voucher Processing: Collect and verify all receipts, invoices, and authorized payment vouchers before releasing funds.
• Replenishment: Prepare journal entries to replenish the petty cash fund when it reaches minimum limits.
• Reconciliation: Perform daily or monthly reconciliations of the petty cash ledger, ensuring the physical cash and receipts perfectly match the established baseline amount. [1, 2, 3, 4, 5, 6]

Core Accounting & Bookkeeping

• Transaction Recording: Post and process journal entries into accounting software (such as Tally, QuickBooks, or SAP) to accurately record daily income and expenses. [1, 2]
• Accounts Payable/Receivable: Assist with processing vendor invoices, issuing client receipts, and updating accounts to prevent payment delays. [1, 2, 3]
• Bank Reconciliation: Review and reconcile company bank statements against internal ledgers on a periodic basis. [1, 2, 3]

Reporting & Compliance

• Financial Reporting: Compile daily, weekly, or monthly petty cash and expense summaries to present to the Finance Manager.
• Expense Tracking: Monitor cash flow to ensure small-dollar spending aligns with the company’s budgets and internal financial controls.
• Tax and Auditing: Assist senior accountants in gathering necessary documentation for audits and calculating basic statutory taxes (e.g., TDS) where applicable. [1, 2, 3, 4, 5]