R & D Executive

Job Description Records & Documents Executive

Full Time Job

(Part time & Work from home NOT available)

Ready to join immediately

Staying near Koramangala, Bangalore preferred.

Per Month CTC Salary Rs.25,000/- only.

General working hours - 09:30 AM to 06:30 PM, subject to change based on business requirements.

General working days - Monday to Saturday (full day), subject to change based on business requirements.

Job Summary

The Records & Documents Executive is responsible for the end-to-end management of sales and customer documentation throughout the property sales lifecycle. The role ensures accurate creation, maintenance, verification, updating, and safekeeping of project and customer records while coordinating with Sales, Accounts, Legal, CRM, and other internal departments to facilitate seamless documentation, compliance, and registration processes.

Key Responsibilities

Records & Documentation Management

• Create, maintain, organize, and update project, sales, and customer records in both physical and digital formats.
• Ensure all project documentation is complete, accurate, properly indexed, and readily accessible.
• Maintain master files, client files, registers, and document repositories in accordance with company standards.
• Ensure confidentiality and security of all records and documents.

Sales Documentation Support

• Verify property availability and maintain updated inventory records.
• Process customer booking documentation and ensure completeness before further processing.
• Prepare, verify, and maintain pricing schedules, booking records, receipts, and related documentation.
• Coordinate with internal stakeholders for approvals and document execution.

Agreement & Registration Documentation

• Prepare and manage documentation related to Sale Agreements, Sale Deeds, GPAs, Tripartite Agreements, NOCs, Demand Letters, Cost Break-ups, Clearance Certificates, and other property-related documents.
• Coordinate with the Accounts and Legal departments to ensure timely completion of documentation and registration formalities.
• Track documentation status and ensure compliance with company procedures before execution and registration.

Post-Sales Documentation

• Update customer records following registration and property transactions.
• Maintain registration records and ensure all executed documents are properly filed and archived.
• Coordinate the handover of registered documents to customers, banks, or other authorized parties.
• Maintain historical records for future reference and audit requirements.

Reporting & Data Management

• Prepare and maintain daily, weekly, and monthly MIS reports.
• Update master databases, customer records, inventory trackers, debtor reports, and other operational spreadsheets.
• Ensure timely and accurate data entry into ERP/CRM systems and internal databases.
• Generate reports as required by management.

Coordination & Compliance

• Liaise with Sales, Legal, Accounts, CRM, Customer Support, and other departments for smooth document processing.
• Ensure all documentation complies with company policies, statutory requirements, and internal controls.
• Support internal and external audits by providing required documentation and records.

Skills & Competencies

• Strong organizational and documentation management skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize work and manage multiple tasks simultaneously.
• Strong analytical and problem-solving abilities.
• Good written and verbal communication skills.
• Ability to coordinate effectively across departments.
• High level of integrity and confidentiality.

Qualification &Skills

• Bachelor's degree in Commerce, Business Administration, Management, or any related discipline.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with Google Workspace (Sheets, Docs, Drive).
• Familiarity with ERP, CRM, or database management systems.
• Ability to quickly learn new software applications and documentation systems.

Experience

• 2–5 years of experience in documentation, records management, sales administration, CRM, or back-office operations.
• Experience in the real estate, construction, property development, or housing industry will be preferred.

Key Attributes

• Strong time management and planning skills.
• Methodical and process-oriented approach.
• Ability to work under deadlines with minimal supervision.
• Professional attitude with a customer-centric mindset.
• Commitment to maintaining accuracy, compliance, and document integrity.