Asst Facility Manager - Technical

Asst Facility Manager - Technical

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

As a JLL Assistant Facilities Manager working at Gartner Center of Excellence, you will be supporting the Regional Facilities Manager to create and maintain a thriving and inspiring workplace, promoting an extraordinary user experience that enables a positive workplace environment, fosters creativity and collaboration, and reflects the business culture and values. 

 

Managing a small team, you will lead and inspire them to drive the day to day site operations, offering excellence in workplace services putting the people at the center and managing them in an efficient and effective way. You will proactively seek out initiatives and opportunities to improve and to deliver operational efficiency.  

 

What you can expect from us  

You’ll join an entrepreneurial, international and inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. 

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.  

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you. 

Career opportunities, growth within the team or other projects 

 

Hospitality 

• Provide superior customer service to exceed onsite client/ stakeholder’s expectations 

• Have excellent attention to detail to go over and beyond, delivering outstanding service  

• Foster associates’ engagement through proposing and implementing activities such as wellness programs, sustainability initiatives, internal events and other actions aimed at creating a positive and engaging workplace environment 

• With the support of the local Facilities team, provide general support for events organized by the client in the workplace, including room booking, meet & greet, guest registry, help receiving and arranging caterings, arranging room setup and hiring tidy up after events where necessary 

• Actively follow new starter procedures to ensure all new hires feel welcome, meeting and greeting them and making sure workstations, access badge and all necessary equipment are up and ready on day one. 

• Ensure an image of service excellence within the team, keeping a positive attitude and always with a smile 

• Keep reception and central services areas and all facilities in general, looking and feeling pleasant, neat and presentable. 

• Own and manage hospitality services onsite.  

• Support the Facilities Team with ad-hoc catering requests 

• Follow up on the management of associate´s requests via any ticketing system in place 

• Keep satisfaction metrics to measure and improve where necessary 

 

Leadership 

• Provide guidance, direction, motivation and leadership to the Front of House team in a goal-oriented manner 

• Manage the team´s goal settings and conduct performance reviews  

 

 

Site operations 

• With the support of the regional Facilities Manager, direct the “orchestra” of a busy workplace in a harmonic, smooth and seamlessly way 

• Ensure planned preventative and reactive maintenance works & repairs are completed as per agreed SLAs and KPIs 

• Update layout and occupancy records accordingly  

• Support regional FM with fit out works, churns and projects around the office  

• Raise and resolve problems associated with all workplace services including but not limited to housekeeping, maintenance, food & beverage services, parking, security, meeting/ conference rooms, fixtures and equipment 

• Keep room set up standards  

• Manage and follow up on snagging log 

• Seek ways to constantly improve operational standards  

 

 

Contractor/vendor management & procurement  

• Act as main interface between the onsite hard and soft services contracts and the Facilities Manager. This may include PPM and reactive maintenance, fire protection, housekeeping, pest control, food, beverage and hospitality, couriers, utilities, horticulture and other contractors 

• Monitor contractor performance against SLA's and KPI's 

• Place and manage orders: stationery, coffee, kitchen supplies and others. Ensure all supply orders are placed in a timely manner and comply with all sourcing directives 

• Assist with service charge budget preparation 

• Continuously evaluate and manage the relationships with contractors and suppliers, ensuring excellence and value are delivered  

 

 

Health & Safety 

• Ensure all activities are carried out in accordance with Health & Safety policies 

• Conduct regular walk-around inspections to ensure safety procedures are in place and working, and raise the relevant request where necessary 

• Prepare site regulations and issue permits to work for all contractor activities onsite. 

• Maintain and update records of the fire and safety teams/fire drills/safety equipment/training, emergency plan and signage. 

• Manage new hires and leavers to ensure workstations and access cards are functioning and clean on day one, cards returned and disabled after departure and keep occupancy records up-to-date. 

 

 

Compliance 

• Support compliance with Jones Lang LaSalle minimum audit and compliance standards in facility management, financial management and operational policies and procedures 

• Enforce all Company policies and training requirements regarding safe and efficient operations and work practices 

• Implement and monitor hazard control and team safety practices, ensure compliance with local codes and regulations and Jones Lang LaSalle operations standards 

• Ensure consistent efficiency in process, aligned with the EMEA team 

 

 

 

Sounds like you? To apply you need to:  

• Have prior experience in facilities management, property management, hospitality or related field  

• Have prior experience in managing small teams 

• Excellent communication skills, written and spoken in English language 

• Ability to multitask whilst keeping a polite and positive attitude  

• Ability to work in a fast-paced office environment 

• Ability to accurately complete tasks assignments & responsibilities in timely manner 

• Flexibility to occasionally working out of business hours, if required  

• Possess a good level of IT literacy 

• Demonstrate a high level of proactiveness and initiative, ability to work independently 

• Strong self-organization and time management skills. Self-motivated, confident & energetic 

• Flexible – able to adapt to rapidly changing situations 

• Comfortable working as part of a remote international team   

• knowledge of building systems in an office environment (mechanical and electrical). 

• Previous experience of managing services providers  

• knowledge of Facilities within an international office site and be able to manage demanding stakeholder requirements.  

• Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is an advantage 

• Technical knowledge on electrical and/or HVAC systems 

 

Location:

On-site –Bengaluru, KA

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.