Company Secretary

Company Secretary - North America

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Job Description: Company Secretary

DEPARTMENT: ALEGL

LOCATION: Bangalore.

As a member of the COSEC Team, you will be expected to work in collaboration with other members of the Team, provide assistance and support for secretarial responsibilities of Apex internal entities in US, Mexico & Canada, in accordance with applicable policies and procedures, regulatory requirements, service levels and company standards so as to satisfactorily stakeholder’s expectations.

The Role:

• Assistance in pre-meeting work relating to Board/Committee/Shareholder Meetings.
• Attend Board/Committee/Shareholder Meetings and draft minutes.
• Assist in obtaining Board/Committee/Shareholder approval through circular resolutions.
• Manage regulatory filings with certain local support. 
• Updating statutory registers to be maintained as per local regulations.
• Assisting the team in providing required documents for various internal or external requests.
• Assisting in audits including internal audits and risk assessments and reviews.
• Drafting and vetting of agreements, contracts and documents related to Cosec stream.

The Skills:

• Excellent drafting skills including drafting of agenda, resolutions, minutes, reports, agreements, etc.
• Ability to learn and grasp new compliance concepts and global compliances applicable to overseas entities.
• Strong work ethics.
• Adapting and flexible approach towards learning new systems and operational procedures.
• Ability to work under pressure and tight timelines, excellent time management and multi-tasking skills.
• Strong interpersonal, verbal and non-verbal communication skills.
• Team Player with excellent collaborative, analytical, problem solving and organisational skills.
• Result oriented, detail oriented, team player with ability to work effectively with minimum supervision, in a fast paced, complex and dynamic environment.
• Efficient MS Office skills (including MS Outlook, MS Word, MS Excel, MS PowerPoint)

Qualifications

• Company Secretary. Degree in Law will be an added advantage.
• Must have 6-9 years post qualification experience in core secretarial profile.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business
• Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

Experience Level

Senior Level