Facility Administration Manager

Manager, Facility Administrator

In our 'always on' world, we believe it's essential to have a genuine connection with the work you do.

We at CommScope are looking for MANAGER – Facility Administration supporting Global Real Estate Team

How You'll Help Us Connect the World:

As a Facility Administration Manager you can make a difference by enhancing the team capabilities in these areas

 Effective Facility Operations Management:

• Seamless Coordination: Ensure smooth and efficient Facility Administration needs of the Core Facility team at multiple workplace Services ( Sites & site stake holders). Regularly coordinate with Facility Coordinators (FCs) and Facility Managers (FMs) to support them in their administrative related tasks for managing vendor PO’s, Invoices & Goods Receipts
• Timely Reporting:  Collect & consolidate comprehensive weekly, bi-weekly, and monthly reports from each site that summarize key maintenance activities, operational highlights, and generate executive summary, thereby manage & monitor statement of works vendor and take corrective actions to update the statement of works

Vendor and Procurement Management:

• Vendor Relations: Co-ordinate between site Admins / stake holders & corporate procurement team for sourcing right vendor for right supplies & Services. Establish and maintain strong relationships with vendors, ensuring that services and supplies meet the required standards. Handle vendor registration, procurement, and contract management effectively.
• Procurement Efficiency: Coordinate with the procurement team to facilitate timely procurement of goods and services, including raising purchase orders (Os), reviewing indents, and ensuring invoices are accurately processed.
• Track : Religiously track each PO & its related invoices at regular intervals.

 Financial Management and Budgeting:

• Budget Oversight: Collaborate with Site Admins / Stakeholder to develop, track, & report for any variances / observations to the Global Real Estate leader
• Spend Analysis: Analyze monthly spend reports, identify trends, and provide insights to the Global Real Estate lead  to support strategic decision-making.
• Accurate Financial Reporting: Work with site Admins / Stake holder & Facility team, corporate finance & site finance teams for monthly accruals

Documentation and Compliance:

• Maintain Comprehensive Records: Oversee and update facility operations manuals, leases, annual maintenance contracts (AMCs), and other important documentation. Ensure all records are up-to-date and accessible as needed.
• Regulatory Compliance: Ensure all facility operations adhere to local regulations and company policies, particularly concerning safety, legal compliance, and environmental standards.

Project Management and Capital Project Support:

• Capital Project Oversight: Support the Global Real Estate lead in managing capital projects, including raising requests, tracking project progress, and ensuring proper capitalization upon completion.
• Project Documentation: Maintain and update project trackers, ensuring all relevant details are recorded and reported accurately.
• Work with Fixed Asset team to provide time to time update on the Asset inventories.  And support Qtly / half yearly & Yearly FA audit.

Cross-functional Collaboration:

• Regional and Global Coordination: Work closely with cross-functional teams, including procurement, finance, fixed assets, and corporate headquarters, to align facility operations with broader company objectives.

• Asset Management: Support the Global Real Estate Lead in tracking and managing fixed assets across APAC sites, ensuring accuracy during audits and asset disposals.

Required Qualifications for Consideration

 

• Bachelor’s degree in business administration, or a related field.
• 5+ years of experience in facility management, preferably within large, multi-site operations across diverse regions

Why CommScope?

CommScope is on a quest to deliver connectivity that empowers how we live, work, and learn. Our employees push the boundaries of communications technology that enables game-changing discoveries like 5G, the Internet of Things, and gigabit speeds for everyone, everywhere. With our unmatched expertise in copper, fiber, and wireless infrastructure, our global clients rely on us to outperform today and be ready for the needs of tomorrow.

If you want to grow your career alongside bright, passionate, and caring people who strive to create what's next…..come connect to your future at CommScope.

CommScope is an Equal Opportunity Employer (EEO), including people with disabilities and veterans. If you are seeking an accommodation for the application or interview process, please contact us to submit your request at talentacquisition@commscope.com.

 

Experience Level

Mid Level