Purchase Manager

Position: Purchase Executive / Purchase Manager Companies:

• Srinivasa Power Solution
• Srinivasa Sustainable Bioenergy Pvt. Ltd.

Reporting To: Director / Management

Location: Bhopal & Factory Site (Raisen), with travel to project sites as required.

Salary: ₹17,000 per month (Fixed) + Performance Incentive as per company policy.

Job PurposeThe Purchase Executive shall be responsible for planning, sourcing, negotiating, purchasing, and ensuring the timely delivery of materials required for both Srinivasa Power Solution and Srinivasa Sustainable Bioenergy Pvt. Ltd. The objective is to procure quality materials at competitive prices while ensuring uninterrupted project execution and plant operations.

Key ResponsibilitiesA. Srinivasa Power SolutionResponsible for procurement of:

• Electrical materials
• Mechanical materials
• Civil construction materials
• Hardware
• Fasteners
• Safety equipment
• Tools and consumables
• Fabrication materials
• Site requirements
• Any other project-related materials

Responsibilities include:

• Collecting quotations from multiple vendors.
• Negotiating prices and commercial terms.
• Issuing Purchase Orders.
• Coordinating deliveries to project sites.
• Ensuring material quality and specifications.
• Following approved purchase procedures.
• Developing and maintaining supplier relationships.
• Maintaining proper procurement documentation.

B. Srinivasa Sustainable Bioenergy Pvt. Ltd. Responsible only for procurement of:

• Bearings
• Blades
• Grease
• Belts
• Chains
• Rollers
• Motors
• Gearbox spares
• Electrical maintenance items
• Welding consumables
• Lubricants
• Machine spare parts
• General maintenance items

Daily Responsibilities

• Plan daily purchase requirements.
• Visit local markets and suppliers when required.
• Obtain at least three competitive quotations wherever practical.
• Compare prices and prepare comparative statements.
• Negotiate with suppliers.
• Place purchase orders after obtaining approvals.
• Track delivery schedules.
• Ensure timely availability of materials.
• Coordinate with stores for inward inspection.
• Resolve supplier issues.
• Maintain vendor database.
• Prepare weekly and monthly procurement reports.
• Vendor ManagementIdentify new suppliers.
• Develop alternate vendors.
• Maintain supplier performance records.
• Negotiate better pricing and payment terms.
• Build long-term vendor relationships.

Documentation Maintain complete records of:

• Purchase Requisitions
• Quotations
• Comparative Statements
• Purchase Orders
• Delivery Challans
• Tax Invoices
• Payment Follow-ups
• Vendor Performance Reports

Performance Indicators (KPIs) Performance shall be evaluated based on:

• Timely procurement.
• Cost savings achieved.
• Quality of purchased materials.
• Zero procurement-related delays.
• Accuracy of documentation.
• Vendor development.
• Reduction in emergency purchases.
• Inventory planning and coordination. 

AuthorityThe Purchase Executive may:

• Obtain quotations.
• Negotiate prices.
• Recommend suppliers.
• Raise Purchase Orders after obtaining management approval.

The Purchase Executive shall not make purchases beyond the prescribed approval limits without prior authorization.

Code of ConductThe employee shall:

• Maintain complete honesty and transparency.
• Not accept commissions, gifts, kickbacks, or personal benefits from vendors.
• Avoid conflicts of interest.
• Maintain confidentiality of company pricing and supplier information.
• Follow company procurement policies at all times.

Any violation may result in disciplinary action, including termination of employment.

Working Hours As per company policy. Additional hours may be required during urgent procurement or project requirements.

ProbationThe employee will be on probation as per company policy. Confirmation will be based on performance, discipline, and successful completion of the probation period.