Executive Assistant

We are looking for a highly reliable and proactive Executive Assistant to work directly with the Founder across business coordination, scheduling, operational support, and day-to-day execution.

This is a high-trust role for someone who enjoys organizing, solving problems, coordinating tasks efficiently, and helping fast-moving teams operate smoothly. The role will involve both office-based coordination and on-ground execution when required.

The ideal candidate is dependable, organized, tech-comfortable, responsive, and capable of handling dynamic situations calmly.

Key Responsibilities

Founder & Executive Support

• Manage calendars, appointments, meetings, and reminders
• Coordinate travel, logistics, and schedules
• Handle calls, follow-ups, emails, and WhatsApp coordination
• Prepare meeting notes, trackers, and summaries
• Ensure timely follow-up on action items and commitments

Operations & Coordination

• Coordinate with vendors, consultants, internal teams, and partners
• Track tasks and ensure closure without constant supervision
• Handle documentation, payments, renewals, and administrative tasks
• Support hiring coordination and office operations
• Organize files, reports, and operational workflows

On-Ground & Errand Support

• Handle local coordination and errands when required
• Visit vendors, offices, government departments, or client locations if needed
• Assist with logistics, deliveries, and operational execution
• Be available for occasional flexible scheduling requirements

Requirements

Must-Have Skills

• Strong organizational and communication skills
• Excellent follow-through and responsiveness
• Ability to multitask and prioritize effectively
• High level of integrity and confidentiality
• Comfortable using Google Workspace, Excel, WhatsApp, and productivity tools
• Problem-solving mindset with strong ownership

Mandatory Requirements

• Valid driving license
• Comfortable driving within Bangalore for coordination and operational tasks
• Residing in or near Attibele / Sarjapura Bangalore preferred
• Fluent in English and Kannada/Hindi preferred

Preferred Backgrounds

Candidates from the following backgrounds are encouraged to apply:

• Executive Assistant
• Founder’s Office
• Operations Coordinator
• Hospitality / Hotel Operations
• Airline / Guest Relations
• Startup Operations
• Administrative Coordination

What We Value

We value people who:

• Take initiative without waiting for instructions
• Bring structure and calmness to fast-moving environments
• Can independently handle tasks end-to-end
• Are dependable, discreet, and execution-focused
• Enjoy helping leadership teams operate efficiently