Dispatch Executive

Job Summary

A Dispatch Executive is responsible for planning, coordinating, and monitoring the dispatch of goods, products, or materials to customers, distributors, or other locations. The role ensures timely deliveries, accurate documentation, inventory coordination, and effective communication with logistics teams and clients.

Key Responsibilities

• Coordinate daily dispatch operations and shipment schedules.
• Prepare dispatch documents, invoices, delivery challans, and transport records.
• Monitor outgoing shipments and ensure timely delivery.
• Coordinate with warehouse, production, sales, and logistics teams.
• Track vehicles and shipments and resolve delivery-related issues.
• Maintain dispatch records and update Tally/software systems.
• Verify quantities, packaging, and product details before dispatch.
• Ensure compliance with company policies and transportation regulations.
• Communicate shipment status to customers and internal stakeholders.
• Manage courier and transport vendor relationships.

Required Skills

• Knowledge of logistics and dispatch processes.
• Familiarity with Tally systems and Microsoft Excel.
• Strong organizational and time-management skills.
• Attention to detail and accuracy in documentation.
• Good communication and coordination abilities.
• Problem-solving and multitasking skills.
• Ability to work under deadlines.