Lease Abstraction Process Associate

Process Associate

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Key duties and responsibilities

• Lease Document Review - Analyze commercial and residential lease agreements to identify and extract critical financial, legal, and operational terms.
• Data Abstraction - Abstract key information such as rent schedules, renewal options, termination clauses, operating expenses, and other lease provisions with 100% accuracy.
• Database Entry and Management - Input abstracted data into lease management systems or client-specific platforms, ensuring consistency and completeness.
• Quality Assurance - Perform self-reviews and participate in peer reviews to maintain high standards of accuracy and compliance with project guidelines.
• Client-Specific Customization - Adapt abstraction formats and processes to meet unique client requirements and project specifications.
• Collaboration and Communication - Work closely with team members, project leads, and cross-functional departments to resolve queries and ensure smooth workflow.
• Documentation and Reporting - Maintain proper documentation of abstracted leases and generate reports as required for internal tracking or client delivery.
• Compliance and Confidentiality - Ensure all lease data is handled in accordance with confidentiality agreements and regulatory standards.
• Continuous Improvement - Contribute to process enhancements, automation initiatives, and best practices to improve efficiency and accuracy

Experience and skills:

• Education: Any Graduate, preferably B.Com
• 1–3 years of experience in lease abstraction, real estate administration, or legal documentation review.
• Proven track record of working with commercial and residential lease agreements across diverse geographies and property types.
• Experience using lease abstraction platforms, document management systems, or real estate databases (e.g., Yardi, MRI, Lucernex, Visual Lease, CoStar).
• Familiarity with BPM (Business Process Management) environments and client-driven service delivery models.
• Attention to Detail: Ability to identify and extract nuanced lease terms with precision and consistency.
• Legal and Real Estate Acumen: Understanding of lease structures, terminology, and implications of clauses such as CAM, rent escalations, and renewal options.
• Analytical Thinking: Strong ability to interpret complex documents and assess their impact on financial and operational metrics.
• Technical Proficiency: Skilled in Microsoft Excel, Word, and lease abstraction tools; comfortable navigating digital document workflows.
• Communication: Clear and concise written communication to produce accurate lease summaries and collaborate with internal teams.
• Time Management: Capable of handling multiple leases and meeting tight deadlines without compromising quality.
• Quality Assurance: Commitment to maintaining high standards through peer reviews, audits, and continuous improvement.

Nice to have:

• Exposure to global lease portfolios and multi-jurisdictional legal frameworks.
• Knowledge of IFRS 16 / ASC 842 lease accounting standards.

Experience in process automation or working with AI-assisted abstraction tools.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.