Event Planner / Manager

Job Title: Event Manager / Event Planner

Location:

Delhi NCR

Department:

Events & Experiential Marketing Division

Employment Type:

Full-Time / Part Time / Freelancer

About the Role

We are looking for a dynamic, creative, and highly organized Event Manager / Planner to lead the planning and execution of corporate, educational, business, technology, cultural, and entertainment events. The candidate will be responsible for end-to-end event management, client coordination, vendor management, sponsorship support, budgeting, and on-ground execution.

The ideal candidate should have strong communication skills, leadership qualities, and the ability to handle multiple projects simultaneously while ensuring flawless event delivery.

Key Responsibilities

Event Planning & Execution

• Plan, organize, and execute events from concept to completion.
• Develop event timelines, budgets, layouts, and operational plans.
• Coordinate venue bookings, permissions, logistics, registrations, and hospitality.
• Ensure smooth execution of conferences, summits, expos, exhibitions, award ceremonies, product launches, concerts, and corporate events.
• Manage event setup, branding, stage production, lighting, sound, and technical requirements.

Client Management

• Meet clients and understand their event requirements.
• Present event concepts, themes, budgets, and proposals.
• Maintain regular communication with clients before, during, and after events.
• Ensure high levels of client satisfaction.

Vendor & Partner Coordination

• Identify and negotiate with vendors, suppliers, hotels, production agencies, decorators, and technical partners.
• Manage contracts and ensure timely delivery of services.
• Coordinate with sponsors, exhibitors, speakers, and VIP guests.

Team Management

• Lead event coordinators, volunteers, promoters, and support staff.
• Assign responsibilities and monitor execution.
• Conduct event briefing sessions and rehearsals.

Marketing & Sponsorship Support

• Assist in sponsorship acquisition and partner engagement.
• Coordinate promotional campaigns through social media, digital marketing, and PR activities.
• Support branding initiatives before and during events.

Budget & Reporting

• Prepare event budgets and cost estimates.
• Monitor expenses and ensure profitability.
• Prepare post-event reports and performance analysis.

Required Skills

• Excellent communication and negotiation skills.
• Strong project management and organizational abilities.
• Ability to work under pressure and meet tight deadlines.
• Vendor management and budgeting experience.
• Leadership and team management skills.
• Proficiency in Microsoft Office, Google Workspace, and event management tools.
• Knowledge of social media marketing and event promotions is an added advantage.

Preferred Qualifications

• Bachelor’s Degree in Event Management, Hospitality, Marketing, Business Administration, or related field.
• 2–8 years of experience in event planning, event management, exhibitions, conferences, or experiential marketing.
• Experience handling corporate, educational, government, or large-scale public events will be preferred.
• Freshers can also Apply

Additional Responsibilities

• Travel for event execution across India as required.
• Attend client meetings and business development presentations.
• Support creation of innovative event concepts and experiential activities.
• Maintain relationships with venues, sponsors, exhibitors, media partners, and industry stakeholders.

Performance Indicators (KPIs)

• Number of successful events executed.
• Client satisfaction ratings.
• Sponsorship and revenue generated.
• Vendor management efficiency.
• Budget adherence and profitability.
• Repeat business from clients.

Compensation

• Competitive Salary (Based on Experience)
• Performance Incentives
• Event Execution Bonus
• Travel & Expense Reimbursement
• Career Growth Opportunities

Preferred Candidate Profile

We are seeking a passionate event professional who can transform ideas into memorable experiences and has the capability to manage events ranging from 100 to 10,000+ attendees across India.