Secretary / Executive Assistant

Foxhog Ventures is seeking a highly organised, discreet and proactive Secretary to the CEO. The successful candidate will provide comprehensive administrative and coordination support to the CEO, manage sensitive communications and help ensure the efficient functioning of the CEO’s office.

This position requires excellent communication skills, sound judgement, attention to detail and the ability to manage multiple priorities in a fast-paced environment.

• Key ResponsibilitiesManage the CEO’s calendar, meetings, appointments and travel schedule.
• Coordinate internal and external meetings, including agendas, briefing materials and follow-up actions.
• Handle confidential correspondence, documents and business information with complete discretion.
• Draft and proofread emails, letters, presentations, reports and official communications.
• Maintain accurate records of meetings, decisions, commitments and pending action items.
• Act as a coordination point between the CEO and employees, investors, clients, partners and other stakeholders.
• Screen telephone calls, emails and meeting requests based on priority.
• Prepare minutes of meetings and monitor the timely completion of assigned actions.
• Organise domestic and international travel, accommodation and itineraries.
• Support the CEO in research, presentations, events and special business projects.
• Maintain an organised digital and physical filing system.
• Assist with reimbursements, invoices and expenses relating to the CEO’s office.
• Coordinate with management teams across Foxhog Ventures and its business divisions.
• Perform other responsibilities assigned by the CEO.
• Qualifications and ExperienceBachelor’s degree in business administration, management, communications or a related discipline.
• Two to five years of relevant experience as an Executive Assistant, Personal Secretary, Management Coordinator or in a similar position.
• Previous experience supporting a founder, CEO or senior executive is preferred.
• Strong command of written and spoken English and Hindi.
• Proficiency in Microsoft Office, Google Workspace, calendar management and virtual meeting platforms.
• Experience in the venture capital, financial services, investment or startup sector will be an advantage.
• Essential SkillsExceptional organisational and time-management abilities.
• Strong verbal and written communication skills.
• Professional conduct and a polished executive presence.
• Ability to maintain strict confidentiality.
• Excellent attention to detail and follow-through.
• Ability to prioritise urgent assignments and work under pressure.
• Strong coordination, research and problem-solving skills.
• Flexibility to support time-sensitive requirements outside regular working hours when necessary.

Preferred Candidate Profile : The ideal candidate will be mature, dependable and resourceful, with the ability to anticipate the CEO’s requirements. The individual should be comfortable interacting with senior business leaders, investors and external stakeholders while maintaining accuracy, professionalism and confidentiality.