Import Export Assistant

Role SummaryResponsible for handling end-to-end import operations including shipment clearance, documentation, vendor coordination, regulatory compliance, and logistics management for seamless supply chain operations.

• Key ResponsibilitiesImport Operations & Customs ClearanceHandle import shipment clearance and documentation
• Manage custom clearance at Ahmedabad Airport, Mumbai Airport & Nhava Sheva Port
• Track shipments via ICEGATE / IGM filing / airline & shipping line updates (ETA monitoring)
• Documentation & ComplianceManage import and domestic LC (Letter of Credit) processes
• Arrange and process statutory forms (10, 11, 7, 13, 41)
• Handle GR Waiver, Test License, Narcotics Permission, advance & TT payments
• Coordinate with CDSCO team for regulatory approvals (air & sea shipments)
• Vendor & Financial ManagementSubmit import vendor payment documents on time
• Manage CHA invoices with reconciliation as per agreed rates
• Handle rate negotiation with CHA and transporters
• Prepare annual rate contracts for CHA
• Create and manage new vendor (CHA & transporter) onboarding
• Logistics & CoordinationCoordinate local transportation arrangements and billing reconciliation
• Work closely with international vendors and CHA agents
• Handle rejected material re-export process, including shipping bill preparation
• Licensing & Trade ComplianceArrange Advance License and coordinate CHA-related activities
• Ensure compliance with import/export regulations and documentation standards
• Skills & CompetenciesStrong knowledge of import/export (EXIM) operations
• Hands-on experience in custom clearance & documentation
• Familiarity with ICEGATE, CDSCO, DGFT processes
• Good negotiation and vendor management skills
• Strong coordination and problem-solving abilities
• Experience & Qualification4–8 years of experience in import/export logistics
• Graduate in Commerce / Supply Chain / Logistics
• Experience in pharma / regulated industry preferred