Account Payable & Receivable

Key ResponsibilitiesAccounts Payable (AP)

• Invoice Processing: Review, verify, and process invoices from vendors and suppliers.
• Approval Workflow: Route invoices to the appropriate department heads for approval and ensure compliance with internal controls.
• Payment Execution: Prepare and perform weekly check runs, wire transfers, and ACH payments.
• Vendor Relations: Respond to vendor inquiries, reconcile monthly statements, and resolve billing discrepancies.
• Expense Reports: Process employee expense reimbursements in accordance with company policy.

Accounts Receivable (AR)

• Billing & Invoicing: Generate and distribute accurate invoices and credit memos to customers.
• Cash Application: Record daily deposits and apply cash receipts to the correct customer accounts.
• Collections: Monitor aging reports and conduct proactive outreach to customers with overdue balances.
• Account Reconciliation: Perform regular reconciliations of the AR ledger to ensure all payments are accounted for and properly posted.

General Accounting & Administration

• Month-End Close: Assist in month-end closing activities, including preparing journal entries and accruals.
• Audit Support: Provide documentation and support for internal and external audits.
• Record Keeping: Maintain organized digital and physical files for all financial transactions.
• Tax Compliance: Assist in the preparation of 1099s and ensure appropriate tax documentation (W-9s) is on file for vendors.
• Required Qualifications & SkillsEducation: Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience).
• Experience: 2–4 years of experience in high-volume AP/AR or general accounting roles.
• Software Proficiency: Strong skills in Microsoft Excel (Pivot Tables, VLOOKUPs) and experience with ERP systems (e.g., SAP, Oracle, NetSuite, or Tally).
• Attention to Detail: High level of accuracy in data entry and financial reporting.
• Communication: Strong verbal and written communication skills for interacting with vendors and clients.
• Integrity: Ability to handle confidential financial information with discretion.
• Preferred AttributesExperience in the technology or service-based industries.
• Ability to work independently in a fast-paced environment.
• Analytical mindset with a focus on process improvement.