Back Office Executive

1. Roles & Responsibilities of a Back Office ExecutiveData Management
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• Maintain and update company records and databases.
• Enter data accurately in Excel or company software.
• Prepare reports and maintain documentation.

1. Documentation & Filing
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• Manage office documents, invoices, quotations, and purchase orders.
• Maintain proper filing systems (digital and physical).
• Prepare official letters and documents.

1. Email & Communication Support
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• Handle official emails and respond to customer or vendor queries.
• Coordinate with different departments.
• Forward important information to management.

1. Order Processing
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• Prepare quotations and invoices.
• Process purchase orders and sales orders.
• Track order status and update records.

1. Administrative Support
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• Assist management in daily office tasks.
• Maintain office supplies and inventory records.
• Schedule meetings and maintain calendars.

1. Customer & Vendor Coordination
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• Communicate with clients regarding orders or documents.
• Coordinate with suppliers for product dispatch or delivery.
• Follow up on pending payments or orders.

1. Report Preparation
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• Prepare daily, weekly, or monthly reports.
• Maintain sales records and stock reports.
• Support management with data analysis.

1. Compliance & Record Keeping
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• Maintain records related to GST, invoices, and company documentation.
• Ensure documents are organized for audits or inspections.

✅ Skills Required

• Computer knowledge (MS Excel, Word, Email)
• Good communication skills
• Attention to detail
• Time management
• Basic accounting knowledge (optional but useful)