Receptionist / Front Office Executive

We are looking for a presentable, organised and responsible Receptionist-Cum-Office Assistant who can manage the front desk, assist clients and support routine administrative and operational activities.

Key Responsibilities

• Front Desk and Client Handling, Welcome clients, visitors and guests in a polite and professional manner.
• Manage incoming telephone calls, enquiries and messages.
• Guide visitors to the appropriate office, meeting room or team member.
• Maintain visitor records and ensure compliance with entry procedures.
• Handle client requests, queries and complaints promptly.
• Coordinate meeting-room and conference-room bookings.
• Ensure that the reception and waiting areas remain clean, organised and presentable.

Administrative Support:

• Maintain attendance records, visitor registers, courier records and other administrative documents.
• Manage incoming and outgoing couriers, letters and documents.
• Assist with printing, scanning, photocopying, filing and document organisation.
• Prepare basic reports, lists, emails and office correspondence.
• Maintain office stationery and pantry inventory.
• Coordinate with vendors for housekeeping, pantry, maintenance and office supplies.
• Assist the management and operations team with routine administrative tasks.

Coworking-Space Operations:

• Support the onboarding of new clients and employees.
• Assist clients with access cards, seating information, Wi-Fi credentials and workspace-related requirements.
• Monitor meeting rooms, common areas, pantry facilities and office amenities.
• Coordinate with housekeeping, security and maintenance staff.
• Report maintenance, cleanliness or operational issues to the concerned team.
• Help ensure that clients receive a professional and comfortable workplace experience.
• Maintain confidentiality of client, company and visitor information.

Candidate Requirements:

• Graduate or undergraduate from a recognised institution.
• Minimum 2 year of experience in reception, administration, hospitality, coworking, office management or a similar role preferred.
• Freshers with good communication skills and a professional attitude may also apply.
• Good verbal and written communication skills in Hindi and English.
• Basic knowledge of Microsoft Word, Excel, email and internet applications.
• Presentable personality with strong interpersonal skills.
• Polite, punctual, organised and service-oriented.
• Ability to manage multiple tasks and work responsibly with limited supervision.
• Comfortable coordinating with clients, vendors, housekeeping and maintenance teams.

Preferred Skills:

• Previous experience in a coworking space, business centre, hotel, corporate office or serviced office.
• Knowledge of basic billing, record-keeping and office administration.
• Ability to handle difficult situations and client concerns calmly.
• Familiarity with Google Workspace or basic office-management software.

Working Conditions:

• Full-time, office-based position.
• Working hours and weekly off will be communicated during the interview.
• The candidate may occasionally be required to support office events, client visits or operational activities.

How to Apply:

Interested candidates may share their updated résumé with the following details:

• Current location
• Current salary
• Expected salary
• Notice period
• Relevant work experience

Job Location: Vision Spaces, Greater Noida