Back Office Executive

Job Description: Back Office Executive – Catering CompanyJob Title: Back Office Executive

Department: Administration / Operations

Key Responsibilities:

• Prepare and maintain daily catering orders and event schedules.
• Coordinate with the kitchen, purchase, and delivery teams to ensure smooth operations.
• Handle customer inquiries, bookings, and order confirmations.
• Maintain records of invoices, purchase orders, bills, and payments.
• Update customer and vendor databases.
• Prepare reports related to sales, inventory, and daily operations.
• Monitor stock records and coordinate with the procurement team for replenishment.
• Manage emails, phone calls, and office correspondence.
• Maintain proper documentation and filing of company records.
• Support management with administrative and operational tasks.

Required Skills:

• Good knowledge of MS Office (Excel, Word, Outlook).
• Strong communication and organizational skills.
• Basic accounting and documentation knowledge.
• Ability to work under pressure and meet deadlines.
• Attention to detail and accuracy in record-keeping.

Qualifications:

• Graduate in any discipline (preferred).
• 1–3 years of experience in back office or administrative work (experience in the catering or hospitality industry is an advantage).

Working Hours:

• Typically 9–10 hours per day, with flexibility during events or peak seasons.

This role ensures that all administrative and operational activities are handled efficiently, enabling the catering team to deliver services smoothly and on time.