Operation Executive

Job Title: Operations Executive (Purchase, Store & Dispatch)Location: Sector 37, Gurugram

Industry: Manufacturing (PVC Edge Band Tape)

Job SummaryWe are looking for a responsible and detail-oriented Operations Executive to manage purchase, store, dispatch, and documentation processes efficiently. The candidate will ensure proper FMS (Forms Management System), checklist compliance, and task delegation for smooth day-to-day operations.

• Key ResponsibilitiesPurchase ManagementHandle procurement of raw materials and consumables
• Take quotations, negotiate pricing, and release purchase orders
• Ensure timely material availability
• Maintain proper purchase records and documentation
• Manage and develop vendor relationships
• Store & Inventory ManagementMaintain accurate stock records (inward/outward)
• Monitor inventory levels and avoid shortages/excess
• Conduct physical stock verification and audits
• Ensure proper storage, labeling, and organization
• Maintain GRN and stock registers
• Dispatch & LogisticsPlan and execute daily dispatches
• Coordinate with transporters
• Ensure proper packing, labeling, and documentation
• Prepare challans, invoices, and e-way bills
• Track dispatch and ensure on-time delivery
• FMS, Checklists & DocumentationFill and maintain FMS (Forms Management System) regularly
• Ensure all operational checklists (purchase, store, dispatch) are properly followed
• Maintain daily, weekly, and monthly reports (MIS)
• Ensure process compliance and documentation accuracy
• Identify gaps and improve system and process discipline
• Delegation & CoordinationDelegate tasks to store staff, helpers, and dispatch team
• Monitor and ensure task completion on time
• Coordinate with production, sales, and accounts departments
• Maintain smooth workflow from purchase → store → dispatch
• Required Skills & QualificationsGraduate (Commerce / Operations preferred)
• 2–5 years experience in purchase, store & dispatch
• Strong knowledge of inventory management
• Experience in documentation, checklists, and reporting
• Basic knowledge of Excel / ERP
• Understanding of e-way bill and dispatch process
• Good leadership and delegation skills
• Detail-oriented and process-driven
• Preferred (Bonus)Experience in manufacturing industry
• Knowledge of PVC / laminate / hardware products
• Salary (CTC)- 22k-28k
• Reporting ToOperations Head / Management