Secretary / Executive Assistant

Key Responsibilities

• Manage and organize executive calendars, including scheduling meetings and resolving scheduling conflicts.
• Draft, review, and organize email correspondence, memos, and internal communications.
• Prepare meeting materials, including slide decks, agendas, and reports.
• Attend executive meetings to take accurate minutes and track action items.
• Assist in coordinating domestic and international travel arrangements and itineraries.
• Conduct basic research for upcoming projects, partnerships, or executive presentations.
• Handle sensitive information with the highest degree of confidentiality and professionalism.
• Assist with planning and organizing team-building events, executive offsites, or company lunches.

Qualifications & Skills

• Currently enrolled in or recently graduated from a degree program in Business Administration, Communications, Management, or a related field.
• Excellent written and verbal communication skills.
• Strong proficiency in [Google Workspace / Microsoft Office Suite], especially presentation and spreadsheet software.
• Exceptional organizational skills and a keen eye for detail.
• Ability to multitask, prioritize effectively, and thrive in a fast-paced environment.
• A proactive, "no task is too small" attitude and a strong willingness to learn.
• High level of discretion when handling confidential business and personal information.