Business Administrative Assistant

Job Title: Business Administrative Assistant 

Location: Noida 

Department: Business Development  

Role Overview: 

our mission is to act as the operational heartbeat of the startup. You will bridge the gap between internal teams and external stakeholders while ensuring that our high-level delegate events are executed with 360-degree precision. 

Key Responsibilities 

1. Operational Liaison & Workflow Support 

• Day-to-Day Hub: Serve as the first point of contact for operational bottlenecks, ensuring that information flows smoothly between departments  
• Process Automation: Use tools like Teams , MS Word, or MS Excel to automate repetitive admin tasks to keep pace with startup growth. 
• Documentation: Maintain the "Source of Truth" for company policies, meeting minutes, and operational handbooks. 

2.   Stakeholder & Delegate Management 

• High-Touch Communication: Manage professional correspondence with in, Team members, and visiting delegates. 
• Stakeholder Tracking: Maintain a "360-degree view" of stakeholder interactions using a Teams to ensure no follow-up is missed. 
• VIP Concierge: Handle end-to-end logistics for visiting delegates. 
•  

3. 360-Degree Event Coordination 

• Full-Lifecycle Events: Lead the planning and execution of internal and external events, from intimate board dinners to large-scale delegate summits. 
• On-Site Management: Serve as the lead coordinator on the day of events, managing vendors, tech setups, and "firefighting" any issues. 
• Post-Event Analysis: Maintain Logistics & Operational effectiveness after visit.  

           Desired Skills & Qualifications 

• Graduate in Bachelor’s degree in Business Administration, 
• Prior experience  acting as a primary point of contact between internal staff and external high-value stakeholders 
• Good communication, coordination, and drafting skills 
• Comfortable with MS Office, Teams, Outlook, and basic IT troubleshooting 
• Proven track record of managing end-to-end logistics for VIPs, delegate 
• High ownership mindset with strong confidentiality and execution capabilities 
•  
• Preferred Traits 
• Ability to thrive in a fast-paced startup environment  
• Highly Organized & Adaptable professional with excellent communication 
• Manage multiple priorities, coordinate day-to-day operations 
• Tech-supportive and quick problem-solving mindset 
• Execute end-to-end delegate and internal events 
• Strong multitasking, problem-solving & collaboration abilities preferred. 

Job Title: Business Administrative Assistant 

Location: Noida 

Department: Business Development  

Role Overview: 

our mission is to act as the operational heartbeat of the startup. You will bridge the gap between internal teams and external stakeholders while ensuring that our high-level delegate events are executed with 360-degree precision. 

Key Responsibilities 

1. Operational Liaison & Workflow Support 

• Day-to-Day Hub: Serve as the first point of contact for operational bottlenecks, ensuring that information flows smoothly between departments  
• Process Automation: Use tools like Teams , MS Word, or MS Excel to automate repetitive admin tasks to keep pace with startup growth. 
• Documentation: Maintain the "Source of Truth" for company policies, meeting minutes, and operational handbooks. 

2.   Stakeholder & Delegate Management 

• High-Touch Communication: Manage professional correspondence with in, Team members, and visiting delegates. 
• Stakeholder Tracking: Maintain a "360-degree view" of stakeholder interactions using a Teams to ensure no follow-up is missed. 
• VIP Concierge: Handle end-to-end logistics for visiting delegates. 
•  

3. 360-Degree Event Coordination 

• Full-Lifecycle Events: Lead the planning and execution of internal and external events, from intimate board dinners to large-scale delegate summits. 
• On-Site Management: Serve as the lead coordinator on the day of events, managing vendors, tech setups, and "firefighting" any issues. 
• Post-Event Analysis: Maintain Logistics & Operational effectiveness after visit.  

           Desired Skills & Qualifications 

• Graduate in Bachelor’s degree in Business Administration, 
• Prior experience  acting as a primary point of contact between internal staff and external high-value stakeholders 
• Good communication, coordination, and drafting skills 
• Comfortable with MS Office, Teams, Outlook, and basic IT troubleshooting 
• Proven track record of managing end-to-end logistics for VIPs, delegate 
• High ownership mindset with strong confidentiality and execution capabilities 
•  
• Preferred Traits 
• Ability to thrive in a fast-paced startup environment  
• Highly Organized & Adaptable professional with excellent communication 
• Manage multiple priorities, coordinate day-to-day operations 
• Tech-supportive and quick problem-solving mindset 
• Execute end-to-end delegate and internal events 
• Strong multitasking, problem-solving & collaboration abilities preferred. 

Why Join Us? 

Be part of a mission-driven defence technology organization working at the forefront of innovation for national security. This role offers direct exposure to senior leadership, strategic operations, and high-impact projects in the defence ecosystem. Along with Salary we take care of on-site fooding and other benefits top. For the Nation, With Precision.