Store And Admin Executive

JOB DESCRIPTION 

Store & Admin Executive 

Palam Vihar, Gurugram  |  Full-Time  |  On-Site 

Department Operations & Administration Reporting To CEO / Operations Manager Location Palam Vihar, Gurugram, Haryana Employment Type Full-Time, Permanent CTC Range ₹20,000 – ₹35,000 per month (based on experience) Joining Immediate / As soon as possible About Mojopanda Exim 

Mojopanda Exim Private Limited is an export-oriented organic textile company based in Gurugram, India. We 

specialise in certified Himalayan Merino wool fabrics, Eri silk, and wool-based products, and hold GOTS, 

RWS, and OEKO-TEX Standard 100 certifications. Our products are exported to the UK, Germany, Austria, 

USA, Canada, and other global markets. 

Role Overview 

We are looking for a dependable, organised, and proactive individual to manage our store operations, 

inventory, logistics coordination, office administration, and vendor management. This is a hands-on, multi-

function role critical to our day-to-day operations. The ideal candidate takes ownership, maintains accurate 

records, and ensures smooth supply chain and office functioning. 

Key Responsibilities 

1. INVENTORY & STORE MANAGEMENT 

▸Maintain accurate inward and outward registers for all materials, goods, and office supplies 

▸Ensure physical stock matches system/ledger records at all times 

▸Conduct periodic stock counts and reconcile discrepancies 

▸Organise and label store areas for easy identification and retrieval 

▸Maintain bin cards, stock registers, and inventory reports in Excel or ERP 

▸Issue materials against approved requisitions and maintain issue records 

▸Coordinate with production/dispatch for timely availability of fabric rolls, packaging, and consumables 

2. LOGISTICS & COURIER FOLLOW-UP 

▸Coordinate with logistics partners, freight forwarders, and courier agencies for timely dispatch and 

  delivery 

▸Track shipments and proactively follow up on delays or exceptions 

▸Prepare and verify dispatch documents: packing lists, delivery challans, e-way bills, and freight bills 

▸Maintain a shipment tracker with status updates for all outbound consignments 

▸Liaise with the export team to ensure correct documentation is sent with each shipment 

3. PURCHASE OF ESSENTIAL ITEMS 

▸Raise purchase requisitions and procure office supplies, consumables, and packaging materials 

▸Obtain competitive quotations and prepare comparison statements for approvals 

▸Coordinate with vendors for delivery schedules and ensure timely receipt of ordered items 

▸Maintain purchase records, bills, and GRN (Goods Receipt Notes) 

▸Monitor re-order levels and flag shortages in advance 

4. OFFICE ADMINISTRATION 

▸Handle day-to-day office upkeep: stationery, housekeeping coordination, electricity, internet, and 

facility maintenance 

▸Manage petty cash and maintain petty cash register with supporting vouchers 

▸Receive, sort, and dispatch physical mail and courier packages 

▸Maintain filing systems for physical and digital documents 

▸Support HR and management with administrative tasks such as attendance records, travel bookings, 

and meeting arrangements 

▸Coordinate with IT/software vendors for office equipment maintenance 

5. VENDOR MANAGEMENT 

▸Maintain an updated vendor database with contacts, rates, and performance notes 

▸Build and maintain working relationships with suppliers, transporters, and service providers 

▸Coordinate vendor onboarding, documentation (GST, PAN, bank details), and rate agreements 

▸Follow up for timely delivery and resolve supply or quality issues 

▸Support accounts team with vendor invoices, reconciliation, and payment follow-up 

Qualifications & Experience 

▸Graduate in any discipline (Commerce or Science preferred) 

▸Minimum 2–5 years of experience in a storekeeper, inventory, or admin role 

▸Prior experience in a manufacturing, export, or textile company is an advantage 

▸Computer literacy is mandatory: MS Excel (stock registers, trackers), MS Word, and email; familiarity 

with Tally or any ERP/inventory software is a strong advantage 

▸Working knowledge of e-way bills, delivery challans, and basic GST compliance 

▸Good written and spoken communication skills in Hindi; basic English for records and emails 

▸Must own a two-wheeler or four-wheeler with a valid driving licence – required for vendor 

visits, courier runs, and official errands 

Key Competencies 

Competency What We Look For Attention to Detail Zero-error stock records; accurate documentation 

every time Ownership & Reliability Completes tasks without needing reminders; dependable under pressure Organisational Skills Keeps store and files in order; easy retrieval at all times Communication Clear follow-ups with vendors, logistics, and internal teams Proactiveness Flags issues early; does not wait for problems to escalate Integrity Handles materials, cash, and records with full transparency Compensation & Benefits 

▸CTC: ₹20,000 – ₹35,000 per month, commensurate with experience and capability 

▸PF and ESI as per applicable statutory norms 

▸Annual performance review with increment 

▸Supportive, certified-export work environment with growth opportunities 

▸Exposure to global organic textile trade and export documentation processes 

How to Apply 

Interested candidates may send their CV along with a brief note on relevant experience to: 

Email: ajay_coord@mojopanda.com

Subject Line: Application – Store & Admin Executive 

Only shortlisted candidates will be contacted. Immediate joiners preferred.