Tender Executive

Roles & Responsibilities – Tender ExecutiveJob Title:

Tender ExecutiveA Tender Executive is responsible for managing the complete tendering process, preparing bid documents, coordinating with departments, and ensuring timely submission of tenders in compliance with client requirements.

• Key Roles & ResponsibilitiesSearch and identify relevant tenders from government and private portals.
• Review tender documents, eligibility criteria, technical specifications, and submission requirements.
• Prepare and compile tender/bid documents, quotations, compliance sheets, and supporting documents.
• Coordinate with sales, accounts, technical, and management teams for required inputs and approvals.
• Maintain records of EMDs, tender fees, security deposits, and other tender-related documentation.
• Ensure timely submission of tenders through online and offline modes.
• Upload documents on portals such as Government e Marketplace (GeM), CPP Portal, e-procurement portals, and other tender platforms.
• Follow up on submitted tenders and track bid status, approvals, and results.
• Prepare price comparisons, cost sheets, and commercial proposals as per company guidelines.
• Handle correspondence related to clarifications, amendments, and negotiations with clients.
• Maintain a database of submitted tenders, upcoming bids, and client records.
• Ensure all tender submissions comply with company policies and client requirements.
• Coordinate for preparation of agreements, purchase orders, and documentation after award of tender.
• Monitor tender deadlines and maintain proper MIS reports.