Administrative Business Partner

Administrative Business Partner

Minimum qualifications:

• 2 years of administrative experience in a technology or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
• Experience in supporting executives across multiple time zones and coordinating with teams in different global regions (e.g., AMER, EMEA, APAC).

Preferred qualifications:

• 5 years of experience supporting executive-level management in a changing corporate environment.
• Experience managing small-scale global projects and events from initial pre-planning and "follow-the-sun" execution to post-event analysis.
• Ability to communicate effectively and professionally with stakeholders across various backgrounds and locations.
• Excellent advanced skills in global collaboration suites (Google Workspace, Slack, Zoom) and automated expense/travel management systems.

About the job

As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

In this role, you will bring a unique perspective and a global mindset. You will have experience navigating the complexities of international business operations.

Responsibilities

• Schedule and maintain calendar events across time zones. Act as the "clock" for the team, ensuring meeting equity for participants in various regions with minimal guidance.
• Prepare executives and global teams for high-stakes meetings whuch includes gathering briefing materials and managing digital collaboration tools to ensure seamless participation from remote and international offices.
• Execute end-to-end travel coordination, including visa requirements and multi-city itineraries. Manage expense activities with precision, navigating different currencies and regional financial policies.
• Plan and execute programs. Lead event logistics in collaboration with a various range of international partners and external vendors, ensuring brand consistency across different cultural contexts.
• Assess and advocate for the physical and virtual "office" needs of a distributed workforce, ensuring teams have the tools and environments necessary to collaborate.

Experience Level

Mid Level