Executive Assistant - Transport Division

Executive Assistant - Transport APAC

Company Description

About Ramboll

Founded in Denmark, Ramboll is a foundation-owned people company. We have more than 18,000 experts working across our global operations in 35 countries. Our experts are leaders in their fields, developing and delivering innovative solutions in diverse markets including Buildings, Transport, Planning & Urban Design, Water, Environment & Health, Energy, and Management Consulting. We invite you to contribute to a more sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

Ramboll in India

Ramboll has more than 1,800 experts working across six offices in India applying their passion to deliver innovative solutions in markets as diverse as Buildings, Transport, Planning & Urban Design, Water, Environment & Health and Energy. Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative and empowering culture.

Job Description

Your key tasks and responsibilities will be:

Executive Support

• Provide comprehensive administrative support to Transport India leadership, including calendar management, meeting coordination, and inbox management

• Prepare presentations, briefing notes and reports

• Manage confidential information with the highest level of integrity and discretion

 

Stakeholder Management & Communication

• Act as a professional interface between internal and external stakeholders

• Draft, review, and manage clear, concise, and professional correspondence

• Coordinate follow-ups and track action items across meetings

 

Meetings & Leadership Coordination

• Plan and coordinate Transport meetings, workshops, and review sessions

• Prepare agendas, supporting materials, and minutes of meetings

• Monitor timelines and ensure timely closure of agreed actions

 

Travel, Events & Logistics

• Arrange domestic and international travel, including itineraries, visas, and logistics

• Support organization of leadership offsites, client meetings, and business events

• Process and track expense claims in line with Ramboll policies

 

Project & Business Support

• Support Transport leadership on ad-hoc strategic initiatives and internal projects

• Assist in coordination across business lines, markets, and regions

• Contribute to improving administrative processes and ways of working

Qualifications

• Strong organisational and prioritisation skills

• Excellent written and verbal communication abilities

• High level of professionalism, discretion, and judgment

• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)

• Ability to work independently in a fast-paced environment

Additional Information

Welcome to our Transport division

Ramboll is a global transportation consultancy, and we work on some of the biggest and most innovative infrastructure projects in the world. We are close to 3,000 bright minds working within Transport worldwide, creating practical, sustainable, and economic solutions for national transport authorities, private contractors and municipalities alike

What we can offer you

• Commitment to your development
• Leaders guided by our Leadership Principles
• A culture that welcomes you as the unique person you are
• Inspiration from colleagues, clients, and projects
• The long-term thinking of a foundation-owned company

Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realise their full potential.

Ready to join us?

Please submit your application. Be sure to include all relevant documents including your CV, cover letter, etc.

Thank you for taking the time to apply! We look forward to receiving your application.

Equality, diversity, and inclusion is at the heart of what we do

We believe in the strength of diversity and know that unique experiences and perspectives are vital for creating truly sustainable societies. Therefore, we are committed to providing an inclusive and supportive work environment where everyone can flourish and reach their potential. We welcome applications from candidates of all backgrounds and encourage you to contact our recruitment team to discuss any accommodations you need during the application process.

Experience Level

Executive Level