Office Coordinator

Office Coordinator

About the role

GLG is the world's leading B2B platform, connecting professionals with expertise. We connect thousands of clients to the largest global network of subject matter experts across every sector. We bring the power of insight to every great professional decision. 

GLG is looking for an upbeat, outstanding, multi-tasking Office Co-ordinator. The Office Co-ordinator at GLG will be responsible for job responsibilities that include organizing our company’s day-to-day operations, travel operations providing travel and administrative support to all our employees and coordinate all daily travel and office administrative activities. You’ll be the first impression for GLG, and we want everyone who walks through the doors to feel comfortable, happy, and recognize how seriously organized we are. 

The co-ordinator will be responsible for managing end to end travel plans domestic & international, negotiate on best rates through vendors every time there is a travel occurrence. Responsible for renewal of annual contracts with travel agencies, Hotels, Visa partners etc. Should be able to handle visa applications and formalities promptly. · Should be able to arrange forex and travel insurance for employees travelling internationally. 

Should have excellent communication skills (oral & written). Should be good at Microsoft excel. Should be able to generate monthly travel MIS thereby highlighting overall travel spends, vertical wise spends, detailing of spends made under various categories. Should keep a close watch on travel advisories issued from time to time. Ensure Compliance in all aspects of travel procedure. Should be flexible with work hours. 

 Other Responsibilities include (but are not limited to): 

• Coordinate office activities and operations on day today basis to secure efficiency and compliance to company policies for seamless office operations. 

• Travel Management experience. 

• Providing travel advice and support to employees. 

• Managing all aspects of domestic and international travel for employees, including flights bookings, hotels bookings, transport co-ordination, visa processing as well as travel insurances. 

• Maintaining & Updating travel records both internally as well as externally. 

• Arrangement of Events and Offsite Meetings , Conference & Dinner etc. getting the best available rates from corporate deals/online/websites. 

About GLG / Gerson Lehrman Group

GLG is the world’s insight network. Our clients rely on GLG’s global team to connect with powerful insight across fields from our network of approximately 1 million experts (and the hundreds of new experts we recruit every day).

We serve thousands of the world’s best businesses, from Fortune 500 corporations to leading technology companies to professional services firms and financial institutions. We connect our clients to the world’s largest and most varied source of first-hand expertise, including executives, scientists, academics, former public-sector leaders, and the foremost subject matter specialists.

GLG’s industry-leading compliance framework allows clients to learn in a structured, auditable, and transparent way, consistent with their own internal compliance obligations and the highest professional ethical standards. Our compliance standards are a major competitive differentiator and key component of the company’s culture.

To learn more, visit www.GLGinsights.com.

Gerson Lehrman Group, Inc. (“GLG”) is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, race, religion, color, marital status, disability, gender, national origin, sexual orientation, veteran status, or any classification protected by federal, state, or local law.