Accountant Cum Office Assistant

Job Description: Accountant cum Office AssistantCompany: Magic District

Location: Hyderabad

Department: Finance & Administration

Reports To: Director – Operations & Finance

Position SummaryMagic District is looking for a highly organized and detail-oriented Accountant cum Office Assistant to manage the company's day-to-day accounting, financial records, administrative activities, and office coordination. The ideal candidate should be capable of handling accounts independently while ensuring smooth office operations and supporting the management team.

• Key Responsibilities1. Accounting & FinanceMaintain day-to-day accounting records in Tally/ERP/accounting software.
• Record sales, purchases, receipts, payments, and journal entries.
• Prepare daily cash reports and bank reconciliation statements.
• Monitor petty cash and maintain accurate records.
• Generate GST invoices and ensure timely filing support.
• Maintain purchase orders, vendor bills, and payment records.
• Process vendor payments after obtaining approvals.
• Track customer receivables and vendor payables.
• Prepare monthly Profit & Loss statements and expense reports.
• Coordinate with Chartered Accountant for GST, TDS, Income Tax, and audits.
• Verify ticketing revenue and reconcile collections from online and offline sources.
• Maintain financial documentation in an organized manner.
• 2. Payroll & Employee RecordsPrepare monthly salary sheets.
• Maintain employee attendance records.
• Calculate incentives, overtime, and deductions.
• Coordinate salary disbursement.
• Maintain employee documentation and HR records.
• 3. Office AdministrationHandle day-to-day office administration.
• Maintain office supplies and stationery inventory.
• Coordinate housekeeping and office maintenance.
• Organize company files, agreements, and legal documents.
• Maintain digital and physical filing systems.
• Receive visitors and assist with office communication.
• 4. Documentation & ComplianceMaintain contracts, licenses, permits, and statutory records.
• Ensure documents are properly filed and easily retrievable.
• Prepare reports required by management.
• Assist in maintaining SOPs and operational documentation.
• Support compliance with company policies.
• 5. Vendor & Purchase CoordinationMaintain vendor database.
• Obtain quotations from suppliers.
• Prepare purchase orders.
• Track deliveries and invoices.
• Coordinate with vendors regarding payments and documentation.
• 6. Banking & Cash ManagementDeposit cheques and cash when required.
• Coordinate with banks for financial transactions.
• Maintain accurate cash flow records.
• Assist management in preparing financial summaries.
• 7. Administrative SupportPrepare letters, reports, and spreadsheets.
• Schedule meetings and maintain office calendars.
• Handle incoming calls and emails professionally.
• Coordinate courier services and document dispatches.
• Assist senior management with administrative tasks.
• 8. Coordination with OperationsCoordinate with Store Managers regarding daily sales reports.
• Verify ticketing collections and deposits.
• Maintain operational expense records.
• Assist in preparing budgets for new projects.
• Support procurement and inventory documentation.
• Required QualificationsBachelor's Degree in Commerce (B.Com), Accounting, Finance, or a related field.
• 2–5 years of experience in accounting and office administration.
• Experience with Tally Prime or similar accounting software.
• Good knowledge of GST, TDS, bookkeeping, and basic taxation.
• Proficiency in Microsoft Excel, Word, and Google Sheets.
• Strong numerical and analytical skills.
• Preferred SkillsKnowledge of payroll processing.
• Experience in retail, entertainment, hospitality, or mall operations is preferred.
• Basic understanding of inventory management.
• Strong organizational and documentation skills.
• Ability to handle confidential information responsibly.
• Good communication skills in English, Hindi, and Telugu (preferred).
• Key CompetenciesHigh attention to detail
• Integrity and confidentiality
• Time management
• Problem-solving ability
• Strong organizational skills
• Financial accuracy
• Multitasking capability
• Professional communication
• Teamwork
• Accountability
• Key Performance Indicators (KPIs)100% accurate bookkeeping and financial records.
• Timely processing of vendor payments and employee salaries.
• Daily bank and cash reconciliation completed accurately.
• Monthly financial reports submitted on schedule.
• Zero major compliance issues in audits.
• Proper maintenance of office documentation and records.
• Accurate reconciliation of ticketing and sales revenue.
• Efficient management of office administrative tasks.
• Working ConditionsFull-time position.
• Six-day work week (as per company policy).
• Office-based with occasional visits to operational locations if required.
• May require additional working hours during audits, month-end closing, or major business events.

Why Join Magic District?At Magic District, you'll be part of one of India's most innovative family entertainment destination brands. This role offers exposure to finance, operations, administration, and business management, providing excellent opportunities for professional growth while contributing to the smooth functioning of a fast-growing entertainment company.