Corporate Real Estate Services Coordinator

CRES Co-ordinator

CRES Co-ordinator

Syneos Health® is a leading fully-integrated life sciences services organization built to accelerate customer success. We partner with innovators at every point across the drug development and commercialization continuum, helping them navigate complexity, anticipate change and accelerate progress.

Every day we perform better because of how we work together, as one team, each the best at what we do. We bring together talented experts across a broad spectrum of business critical corporate functions. Every role plays an essential part in enabling our customers to achieve their goals. Our teams are agile, collaborative, and committed to delivering—for each other, for our customers, and ultimately for the people who rely on the services we support.
Discover what your 25,000 future colleagues already know:

Why Syneos Health
• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
• We are committed to building an inclusive culture – where you can authentically be yourself. Central to this is our purpose – Driven to Deliver – which captures the passion of our colleagues to show up each day and shape solutions that have the ability to dramatically impact someone’s life. 
• We are continuously building the company we all want to work for and our customers want to work with. Why? Because we know that when we bring together smart colleagues from across the world, we can shape the future of healthcare, driving impact for customers and defining the pace of patient progress. 

Job Responsibilities

Job Summary

Performs administrative and project related functions as needed in support of the company and/or residing Company office location.

Core Responsibilities

• Provides administrative support related to overall office functionality and/or administrative support to management and staff including support to Finance, Human Resources, Information Technology (IT), and Legal departments as applicable in respective country office location.

• Serves as the primary regional office contact for vendor services which may include coffee service, food and drink vending machines, overnight courier, office supplies, mail distribution, and recycling/documenting shredding services. Ensures the most cost-effective method is used and offers alternative solutions as practical.

• Oversees conference room scheduling and manages executive schedules and calendars as necessary.

• Assists with logistics for department and customer meetings.

• May serve as primary receptionist as necessary.

• Maintains up-to-date seating chart and floor plans. Monitors seating and space capacity and provides updates to Corporate Services and site head. Liaises with department management for new hire placement within the facility and ensures workstation readiness with IT contact.

• Prepares and produces materials and presentations for executive meetings as requested.

• Provides communication to all employees regarding building issues as requested by the Corporate Services department and serves as the office lead for building evacuations and life/safety/security issues and procedures as applicable in respective country office location. Assist sin the elaboration and updates of the local Business Continuity Plan and Facility Manual.

• Assists with the processing of invoices and purchase requisitions related to the facility. May assist with the preparation of the Corporate Services budget respective to the country office location.

• Supports Records Information Management (RIM) initiatives such as coordinating the return and/or disposal of records; manages activities for disseminating documents to authorized employees, clients and regulatory agencies; serves as a liaison between the business and vendors supplying storage services and assist with duties assigned by RIM.

• Performs other work-related duties as assigned. Minimal travel may be required (up to 25%).Qualifications

Education Requirements

Min/Preferred Education Level Description

Additional Qualifications

• High school diploma; or equivalent education and experience.

• Some experience providing specialized administrative support.

• Proficiency utilizing Microsoft Office Suite (Word, Excel, Power Point), voicemail, email, and Outlook calendar.

• Accurate and efficient keyboard skills are necessary.

• Ability to tactfully and effectively work with all levels of employees and maintain confidentiality is necessary.

• Highly effective verbal, written, interpersonal, and team-oriented skills.

• Ability to organize and prioritize work to meet aggressive deadlines is essential.

Critical Skills

Disclaimer

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents

may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs

are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees. The Company is committed to compliance with the Americans with Disabilities Act, including the provision of

reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.

Get to know Syneos Health

Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.

No matter what your role is, you’ll take the initiative and challenge the status quo with us in a highly competitive and ever-changing environment. Learn more about Syneos Health.

http://www.syneoshealth.com

Additional Information

Tasks, duties, and responsibilities as listed in this job description are not exhaustive.  The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above.   Further, nothing contained herein should be construed to create an employment contract.  Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees.  The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.

Experience Level

Executive Level