Office Administrator

Job DescriptionPosition Overview

The Chess Academy Administrator is responsible for managing the daily operations of the academy, ensuring smooth coordination between coaches, students, and parents. This role combines administrative efficiency with strong communication skills to support the academy’s mission of delivering high‑quality chess education.

• Key ResponsibilitiesOperations Management Oversee daily academy activities, including scheduling classes, managing facilities, and ensuring smooth workflow.
• Admissions & Enrollment Handle student registrations, maintain accurate records, and coordinate fee collection.
• Communication & Liaison Act as the primary contact for parents and students. Share updates, resolve queries, and maintain professional relationships.
• Event Coordination Support coaches in organizing tournaments, workshops, and practice matches. Manage logistics and ensure timely execution.
• Progress Reporting Collect performance data from coaches, prepare reports, and share feedback with parents.
• Financial Administration Manage budgets, track expenses, and ensure transparent financial operations.
• Technology Management Maintain online platforms, databases, and digital tools used for training and communication.
• Staff Support Assist coaches with scheduling, materials, and coordination to enable effective teaching.
• Community Engagement Build partnerships with schools, federations, and local organizations to promote the academy.

• Qualifications & SkillsEducational Background – Bachelor’s degree in administration, management, or related field preferred.
• Organizational Skills – Strong ability to multitask and manage schedules.
• Communication Skills – Excellent written and verbal communication for parent and student engagement.
• Technical Proficiency – Familiarity with MS Office, online chess platforms, and database management.
• Financial Acumen – Basic knowledge of budgeting and expense tracking.
• Team Collaboration – Ability to work closely with coaches and staff to achieve academy goals.
• Work Environment & ExpectationsWork Schedule – 6 days a week, flexible hours during tournaments/events.
• Location – Based at the academy premises.
• Professional Conduct – Uphold discipline, punctuality, and confidentiality.