Technical Project and Facility Management Lead

A. Responsibility as Technical Project Lead

1. Technical Oversight & Coordination

• Review and validate all design drawings (architectural, MEP, IT)
• Ensure alignment with building specs, landlord requirements, and codes
• Coordinate between consultants, contractors, and internal stakeholders
• Input into employer requirements for consultants and suppliers, outlining the importance of designing for operation and a whole life approach to building design
• Outline data requirements to support transition to operational systems (CMMS, CAFM, BMS integration)

2. Design Review with Operational Focus

• Ensure layouts are practical for daily operations & maintenance
• Work with project team during design meetings to incorporate operational considerations
• Check:
  • Access to equipment (AHU, FCU, DB boards)
  • Ceiling access panels
  • Proper zoning of HVAC

3. MEP Systems Management (Oversee installation and performance of)

• HVAC (cooling load, airflow balance)
• Electrical systems (load, redundancy, UPS)
• Plumbing & drainage
• Fire protection systems

4. Project Timeline & Risk Management

• Monitor site progress vs milestones
• Identify technical risks early (e.g., power capacity, cooling issues)
• Ensure timely resolution of site issues

5. Testing, Commissioning & Handover

• Lead Testing & Commissioning (T&C)
• Lead snagging / defect rectification
• Verify as-built drawings, O&M manuals, and warranties

6. Transition to Operations

• Ensure smooth move-in readiness
• Set up maintenance plans and FM systems (CMMS, CAFM, BMS integration)
• Oversee mobilization of FM services for operational readiness

B. Responsibilities as IFM Lead

• Manage performance of the outsourced IFM provider, including KPI monitoring, cost efficiency, and service metrics reviews
• Ensure all IFM contract deliverables and documentation are provided and stored appropriately (monthly scorecards, reports, etc.)
• Build strong relationships with IFM provider and ensure service compliance; escalate issues when needed
• Build effective relationships with landlord to ensure alignment with operational needs
• Coordinate implementation and approval of contractual changes
• Support regional/global CIRE/FM in contract management activities (QBRs, annual reviews, vendor selection, negotiations, etc.)
• Direct IFM provider to prioritize and coordinate all maintenance (planned and reactive) to minimize disruption
• Develop and execute facility management strategies aligned to organizational goals
• Analyze facility data to optimize efficiency and support decision-making
• Provide regular operational and financial performance reports to management
• Conduct audits on IFM services and subcontractors to ensure compliance and identify improvements
• Maintain knowledge of maintenance practices and legislation for asset longevity
• Ensure compliance with regulations, Roche policies, and sustainability requirements
• Ensure IFM team compliance with safety induction and mandatory training
• Lead initiatives to improve productivity, employee well-being, and service delivery
• Manage space planning and utilization aligned with business growth and needs
• Create facility-related content such as SOPs, policies, and presentations
• Ensure alignment with global workplace design standards and project delivery processes
• Lead special projects (site acquisition, lease negotiation, business continuity, incident response, etc.)
• Manage budgets (OPEX/CAPEX), financial reporting, and cost-saving initiatives
• Act as interface between local stakeholders and regional/global teams for governance and communication
• Contribute to IFM community through best practice sharing and participation in regional forums