Import Export Executive

JOB BRIEF

1.     Job Title                          : -        Import Executive

2.     Department                     : -        Administrative

3.     Hierarchy Level               : -        Mid Management

4.     Age Preference                 : -        20-30

5.     Pay Structure                   : -        Rs 15000 - 18000/month

6.     Office Hours                     : -        9:00 -18:00 Monday to Saturday

7.     Location                           : -        Jalandhar

8.     Reporting to                     : -        Upper Management

To prepare and manage all the data and documentation related to imports and exports of the company and co-ordinating with the accounting team and banking regarding the various compliance which needs to be followed.

ROLE & RESPONSIBILITIES

1.     Coordinates clearing and forwarding of all imports & exports for the company.

2.     Performs costing of all import shipments for goods in transit in the consignment database.

3.     Check and verify all the documents related to the shipments.

4.     Prepare and maintain all documents for government and banking compliances.

5.     Liaises for opening Letters of Credit, transfers, and Bank Delivery orders for shipment covered by L/C.

6.     Make marine and inland insurance for goods imported and being transported to the final destination.

7.     Negotiate and finalise shipments with freight forwarders.

8.     Checks and verifies Freight Forwarder's invoices for both imports & exports and obtains approval from respective department Heads, and forwards these to Finance for payment.

9.     Following up on invoices with the shipping line & Maintaining Daily status for shipments.

10.  Manage the maintenance, preparation, and routing of purchase orders.

11.  Adept in supervising logistic operations and ensuring timely shipment execution while adhering to transit guidelines.

12.  Coordinating and planning upstream transport and shipments.

13.  Take charge of coordinating purchasing, planning, transportation, and scheduling activities.

14.  Planning and analysing of purchase orders on how it will be best suited to the company’s financial availability.

15.  Evaluation of HS Codes to be used for import of products.

16.  Renewal of various licences.

EDUCATION & EXPERIENCE

Minimum Education                            : -        Graduate in any discipline

Software Knowledge                            : -        Accounting Software, Microsoft Office & G Suite

Minimum Experience                           : -        2 year in import documentation & customs handling

BEHAVIROUAL & TECHNICAL SKILLS

1.     Fluency in verbal and written English communication skills.

2.     Proficient with computers with expertise in spreadsheets like Excel and Google Sheets.

3.     Knowledge about budget management, international trade and taxations.

4.     Knowledge of customs clearing operations.

5.     Familiarity of basic accounting principles.

6.     How to track container and shipment details.

7.     Accuracy and attention to detail.

8.     Ability to work as a part of team and take directions accurately.

9.     Good communication skills.

10. First rate skill sets, including mathematics, time management, critical thinking, and multi-tasking.