Executive Secretary

• Key Duties & Responsibilities1. Administrative SupportManage executives' calendars, appointments, and meetings.
• Organize travel arrangements, accommodation, and itineraries.
• Prepare reports, presentations, and business correspondence.
• Maintain confidential files and records.
• 2. Communication ManagementHandle phone calls, emails, and official correspondence.
• Act as a liaison between management, employees, clients, and vendors.
• Draft letters, notices, and meeting minutes.
• 3. Meeting CoordinationSchedule and coordinate meetings and conferences.
• Prepare agendas and meeting materials.
• Record minutes and follow up on action items.
• 4. Office ManagementEnsure smooth office operations and administrative processes.
• Monitor office supplies and coordinate procurement.
• Maintain organized filing systems, both physical and digital.
• 5. Documentation & Record KeepingMaintain company records, contracts, and important documents.
• Prepare and update reports, spreadsheets, and databases.
• Ensure proper document control and confidentiality.
• 6. Executive AssistanceAssist senior management in daily business activities.
• Conduct research and gather information for decision-making.
• Track deadlines, projects, and follow-up tasks.
• 7. Customer & Vendor CoordinationCommunicate with clients, suppliers, and business partners.
• Resolve routine inquiries professionally.
• Maintain positive business relationships.
• Required SkillsExcellent communication skills (English & Hindi).
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Email and document management skills.
• Professional appearance and behavior.
• Ability to handle confidential information.
• Multitasking and problem-solving skills.

Job Timing (Example)Working Hours: 11:00 AM – 6:00 PM (or as per company requirements)

• QualificationBachelor's Degree preferred.
• 1–3 years of administrative or secretarial experience.
• Knowledge of office management procedures.

Position: Executive Secretary

Reports To: Managing Director / CEO / Business Owner

Department: Administration / Executive Office