Secretary / Executive Assistant

Job Description, Executive Assistant to the Managing Partner

Position: Executive Assistant to the Managing Partner

Location: Ludhiana Office, with occasional travel across Country

Reporting to: Managing Partner directly

Experience: 1 to 3 years supporting a promoter, senior partner or CXO.

Qualification: Graduate in any discipline. Strong written English essential. Working Hindi and Punjabi an advantage given the client base.

About the Role

The Managing Partner leads Emerge Legal, a six-city full-service law firm, alongside ELPL, a multidisciplinary advisory platform, and CSS, a pan-India compliance consulting practice. His day runs across client meetings, court and transaction deadlines, BD outreach, and three entities' worth of operations. The Executive Assistant is the person who makes that day run. This role is the gatekeeper of his calendar, the tracker of his commitments, and the first filter on everything that reaches his desk.

Key Responsibilities

Own the calendar end to end: Schedule and reschedule client meetings, internal reviews, court and filing dates in coordination with the litigation team, and BD calls across time zones, and protect focus time ruthlessly.

Manage inbound flow: Screen calls, emails and visitors, decide what needs the Managing Partner and what can be routed to a partner, team lead or the accounts desk, and make sure nothing routed disappears.

Track follow-ups and commitments: Maintain a running list of what the Managing Partner has promised to whom and by when, across clients, courts, regulators and internal teams, and chase closure before he has to ask.

Prepare him for the day: Meeting briefs, background notes on the person or company he is meeting, travel itineraries, and the papers he needs printed and flagged before he walks in.

Handle correspondence: Draft routine emails and letters for his review in his register, manage his contact database, and coordinate with the BD team on outreach scheduling.

Coordinate across offices and entities: Follow up with the Gurugram, Chandigarh, Mumbai, Bangalore and Hyderabad teams on items he has assigned, and keep a status tracker he can scan in two minutes.

Manage travel and logistics: Bookings, visas where needed, expense summaries to accounts, and last-minute changes handled without drama.

What We Are Looking For

Absolute discretion, because everything crossing this desk is confidential and much of it is privileged. Ownership of outcomes, not just tasks. Comfort saying no politely to people senior to you. Calm under simultaneous deadlines. Proficiency in Word, Excel, and calendar tools. Someone who anticipates rather than waits to be told.

Compensation. Commensurate with experience.

To apply, write to the firm at hr@emergelegal.co.in with your CV, current and expected compensation, and a short note on the most demanding principal you have supported.