Office Admin Assistant

A very good looking positive thinking, open minded, young, lively & street smart female is required for personal assistance to the Director (Accomodation may be given to the deserving candidate). The candidate will be required to deliver the following responsibilities as computer operator along with being a PA to director.

The Computer Operator (CO) is also a key staff member of the Sansthan and he/she should perform the following tasks:

1.     Batch creation on JSS portal

The CO should ensure that before the batch creation on JSS portal, the file should have 20 enrolment forms of the trainees, Aadhaar details, photos, caste certificate and other required documents. CO should ensure the creation of batch on JSS portal as per the batch file. The number of the batch created should be mentioned on batch file for future reference.

2.     Uploading of enrollment data on JSS portal on daily basis

The CO should verify the enrolment data of the trainees before uploading on JSS portal. CO should check the spelling of name of the trainees, father/husband name, address, aadhaar number, date of birth etc.

3.     Uploading of the fee record on JSS portal

The CO should upload the fee details of each trainee on JSS portal well in time. To get the fee details CO should coordinate with the PO and AcM. CO should upload fee details on the JSS portal on the basis of receipts issued.

4.     Uploading the assessment data

The CO should upload the assessment data along with scan copies of result sheet, question paper, geo tag photographs etc. CO should ensure that the result must be uploaded before or till the prescribed assessment date on the JSS portal. CO should regularly check the assessment due’ section on the portal and inform the PO/APO about the batches whose assessments are due.

5.     Downloading the certificates

On the basis of assessment data uploaded on JSS portal the certificate of each trainee is generated on the portal. The CO should download/print the certificates batch-wise and hand over to the

Director/PO for distribution to the trainees.

6.     Uploading of success stories

The CO should upload the success stories of the beneficiaries of the Sansthan on the JSS portal. CO should coordinate with PO/APO for collecting respective details.

7.     Managing SHG’s /JLG’s records

The CO should also keep the details of SHG’s /JLG’s formed by the JSS. It should include name of the SHGs /JLGs, name and contact number of its key members (President, Secretary and Treasurer) name of the bank, account number etc.

8.     Checking the day-to-day emails and other correspondence

CO should check the day-to-day emails and other correspondence received from DJSS/ Ministry, NGO’s, collaborating agencies, other Government Department etc. The letter/emails received should have receipt number in the diary register.

9.     Field visit

The CO should also assist the PO in field work for the proper functioning of the training centres. CO should also visit 5 to 10 training centres in a month assigned to him/her by Director/PO for their monitoring etc. 

10. Maintenance of the files of BoM/EC

The CO should maintain the files of the meetings of BoM/EC held from time to time.

11.  Maintenance of portal reports

The CO should properly maintain the portal reports as it is a database of JSS’s progress. The CO should summarise the data related to the courses and beneficiaries for analysing, planning and decision making i.e. number of batches covered trade-wise, pending batches trade-wise, total number of beneficiaries trained gender-wise, education-wise, age-wise, category-wise etc.

12. Assist in maintaining social media platforms

CO should assist the PO/APO in maintaining social media activities.

13. Any other work assigned by the Director

The CO should assist the Director in conducting meeting on Google meet/Zoom. CO should also prepare the important details relating to the training centres for important meeting or any other work assigned by Director on priority basis.

14. TELE-CALLING for Direct Selling products is also integral part of the job.

15. Executive Assistance to the Director - Personal PA to the director maintaining diary, calendar, travel itenary , emails, office assistance etc.