Admin Executive

Position: Admin: Executive / Administrative Officer

Job Summary: The Admin Executive will be responsible for managing day-to-day administrative operations, supporting office and site coordination, and ensuring smooth functioning of corporate and project-related administrative activities. The role requires strong organizational skills, vendor coordination, and attention to detail in a professional manufacturing/construction environment.

Key Responsibilities

Office Administration

●Manage daily office operations to ensure efficiency and discipline at the corporate office.

● Oversee office supplies, stationery, pantry, and coordinate with vendors and service providers.

● Handle facilities management, office maintenance, and coordination with building management.

● Support coordination between corporate office and project/site teams where required.

Documentation & Records

● Maintain and organize company records, files, and documentation (physical & digital).

● Prepare letters, notices, reports, and internal communication.

● Maintain employee records, attendance, and leave data.

Coordination & Support

● Coordinate with internal departments for administrative requirements.

● Support HR with onboarding formalities, documentation, and exit processes.

● Assist management with scheduling meetings, travel arrangements, and calendar management.

Vendor & Compliance Management

● Liaise with vendors, service providers, and building management for admin-related services.

● Handle bill verification, expense tracking, PO coordination, and basic MIS reporting.

● Support compliance documentation related to vendors, contractors, and office administration.

Front Office & Communication

● Handle front desk responsibilities including calls, visitors, and courier management.

● Act as the first point of contact for office-related queries.

● Ensure professional communication across all levels.

Required Skills & Competencies

● Strong organizational and multitasking abilities

● Excellent verbal and written communication skills

● Proficiency in MS Office (Word, Excel, PowerPoint)

● Basic knowledge of HR/admin processes

● Problem-solving and coordination skills

Qualifications & Experience

● Bachelor’s degree in any discipline

● 2–5 years of experience in administration or office management

● Experience in construction, manufacturing, interiors, or corporate office setup 

Key Performance Indicators (KPIs)

● Timely completion of administrative tasks

● Office operations efficiency

● Vendor and cost management

● Accuracy of records and documentation

● Internal stakeholder satisfaction