Back Office Executive

bout the RoleWe are looking for a highly organized and responsible Back Office Manager to manage the day-to-day administrative and operational activities of the company. The ideal candidate should be detail-oriented, proactive, disciplined, and capable of handling coordination between clients, internal teams, vendors, and management.

This role is critical in ensuring smooth business operations, proper documentation, timely follow-ups, and strong internal systems within the company.

• Key ResponsibilitiesManage daily back-office operations and administrative activities
• Coordinate with internal teams for project updates and task tracking
• Handle client documentation, quotations, invoices, agreements, and reports
• Maintain organized records, databases, and company files
• Track payments, pending invoices, and follow-ups with clients
• Assist management in operational planning and execution
• Coordinate with vendors, freelancers, and external partners
• Ensure timely communication and smooth workflow across departments
• Manage office processes, schedules, and operational systems
• Support HR activities such as attendance, onboarding coordination, and staff documentation
• Prepare MIS reports and operational summaries for management
• Maintain confidentiality and professionalism in all company matters
• Skills RequiredStrong communication and coordination skills
• Excellent organizational and multitasking abilities
• Good knowledge of MS Excel, Google Sheets, and documentation tools
• Ability to work under pressure and meet deadlines
• Strong follow-up and problem-solving mindset
• Attention to detail and process-oriented thinking
• Professional attitude and accountability
• Preferred QualificationsBachelor’s degree in Business Administration, Management, Commerce, or related field
• Prior experience in agency, media, marketing, or service-based companies preferred
• Familiarity with CRM tools, invoicing systems, and project management software is a plus
• What We OfferOpportunity to work with a fast-growing creative and branding agency
• Exposure to high-value clients and exciting projects
• Growth-oriented work environment
• Performance-based growth opportunities
• Creative and ambitious team culture