Data Entry Operator

Role Summary

The Data Entry Operator will support the accounts and store operations team by ensuring accurate and timely entry of financial transactions, preparing vouchers, coordinating banking activities, and maintaining proper documentation. The role is critical for maintaining financial accuracy and audit readiness in a high-value jewellery retail environment.

Key Responsibilities

• Accounting Data EntryEnter purchase, sales, expenses, and journal entries into ERP/accounting software.
• Ensure accurate tagging of jewellery items, invoice numbers, and GST details.
• Maintain proper records of gold, diamond, and other inventory-linked transactions.
• 2. Voucher PreparationPrepare payment, receipt, contra, and journal vouchers.
• Ensure all vouchers are properly authorized and supported with documents.
• Maintain sequential filing of vouchers for audit and verification.
• 3. Banking & Reconciliation SupportAssist in daily banking work (cash deposits, cheque handling, NEFT/RTGS tracking).
• Maintain records of bank transactions and deposit slips.
• Support bank reconciliation statements (BRS) and report discrepancies.
• 4. Documentation & Record ManagementMaintain organized records of invoices, bills, approvals, and expense documents.
• Ensure proper filing (physical & digital) for easy retrieval during audits.
• Track pending bills and follow up with internal departments.
• 5. GST & Compliance SupportAssist in GST data preparation and reconciliation.
• Ensure correct entry of GST details in purchase and sales transactions.
• 6. Coordination with Accounts & Store TeamWork closely with cashier, sales team, and accounts department for accurate data flow.
• Cross-check billing data with physical invoices and stock movement.
• 7. Admin & Back Office SupportAssist in day-to-day administrative tasks (stationery, documentation, vendor coordination).
• Support internal processes for audits, stock checks, and compliance reviews.
• 8. ReportingGenerate basic MIS reports, data summaries, and transaction reports as required.

Candidate ProfileExperience:

• 1–3 years in data entry / accounts assistant role (retail or jewellery preferred)

Education:

• Commerce background preferred (B.Com / 12th Commerce)
• Key SkillsStrong data entry speed with accuracy
• Basic knowledge of accounting principles & GST
• Familiarity with ERP / Tally / billing software
• Proficiency in MS Excel
• Good organizational and documentation skills

Ideal Traits (Critical for Jewellery Industry)

• High attention to detail and accuracy
• Trustworthy and disciplined with financial data
• Ability to handle high-volume and high-value transactions
• Strong follow-up and coordination skills
• Ability to work under pressure during peak seasons (Dhanteras, Diwali, wedding period)