Executive Assistant

About the Role

Blue Gems and Jewels Limited is seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative and coordination support to senior management. The ideal candidate will be detail-oriented, capable of handling multiple priorities, and able to maintain confidentiality while ensuring smooth day-to-day operations.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements for senior management.
• Coordinate internal and external communications, including emails, calls, and correspondence.
• Prepare meeting agendas, presentations, reports, and minutes of meetings (MOM).
• Follow up with internal teams on action items and ensure timely completion of tasks.
• Maintain records, documents, and confidential information in an organized manner.
• Assist in planning and coordinating business meetings, events, and client visits.
• Handle travel bookings, accommodation arrangements, and expense management.
• Support management with data compilation, MIS reports, and business presentations.
• Coordinate with various departments to facilitate smooth workflow and communication.
• Perform general administrative and office management duties as assigned.

Required Qualifications

• Bachelor's degree in any discipline.
• 2–4 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to maintain confidentiality and handle sensitive information.

Desired Skills

• Excellent follow-up and coordination skills.
• Ability to multitask and prioritize effectively.
• Strong attention to detail and problem-solving abilities.
• Experience in preparing reports and presentations.