Procurement Manager

Position:Procurement Manager

Company:Mangalam Traders

Department:Procurement & Supply Chain

Reporting To:Director / General Manager

Job Summary:The Procurement Manager is responsible for planning, sourcing, negotiating, purchasing, and ensuring the timely availability of materials required to fulfill customer orders from oil & gas companies. The role focuses on obtaining the best quality products at competitive prices while maintaining delivery schedules, vendor relationships, and compliance with customer specifications.

• Key ResponsibilitiesProcurement PlanningReview customer purchase orders and procurement requirements.
• Prepare procurement plans based on delivery commitments.
• Prioritize urgent and critical requirements.
• Coordinate with sales, stores, accounts, and logistics teams.
• Vendor ManagementIdentify, evaluate, and onboard new suppliers.
• Maintain a reliable supplier database.
• Develop long-term relationships with key vendors.
• Conduct periodic supplier performance evaluations.
• Purchase ManagementFloat enquiries (RFQs) to multiple suppliers.
• Compare quotations based on price, quality, delivery, warranty, and payment terms.
• Negotiate the best commercial terms.
• Issue Purchase Orders (POs).
• Follow up with suppliers until material delivery.
• Cost ControlNegotiate better pricing and payment terms.
• Reduce procurement costs without compromising quality.
• Monitor market price fluctuations.
• Develop alternate sourcing options.
• Material Follow-upTrack order status daily.
• Ensure on-time delivery.
• Resolve supplier delays.
• Expedite urgent materials.
• Quality Assurance
• Ensure procured materials meet customer specifications.
• Verify brand, model, certification, and technical requirements.
• Coordinate replacement of rejected or damaged materials.
• Inventory CoordinationWork closely with the warehouse.
• Maintain optimum stock levels for fast-moving items.
• Avoid stock-outs and excess inventory.
• DocumentationMaintain RFQs, quotations, comparative statements, purchase orders, invoices, and supplier records.
• Ensure procurement documents are properly filed and easily retrievable.
• Coordination with Oil & Gas CustomersUnderstand customer-approved brands and specifications.
• Procure only approved makes where required.
• Ensure compliance with customer delivery timelines and documentation requirements.
• ComplianceFollow company procurement policies.
• Maintain confidentiality of pricing and commercial information.
• Ensure ethical procurement practices.
• Daily ResponsibilitiesReview pending purchase requests.
• Contact suppliers for quotations.
• Prepare comparison statements.
• Finalize purchase orders.
• Follow up on pending deliveries.
• Coordinate with logistics.
• Update procurement status reports.
• Resolve supplier issues.
• Support urgent customer requirements.

Required Qualifications

• Bachelor's Degree in Commerce, Business Administration, Supply Chain, Engineering, or a related field.
• Additional certification in Procurement or Supply Chain is an advantage.
• Experience5–10 years of procurement experience.
• Experience supplying industrial products to oil & gas, EPC, refinery, petrochemical, offshore, or manufacturing companies is preferred.
• Experience handling multiple suppliers and urgent procurement requirements.

Technical KnowledgeThe candidate should have knowledge of procurement for products such as:

• Industrial consumables
• Housekeeping materials
• Safety (PPE) items
• Stationery
• Electrical items
• Mechanical spares
• Plumbing materials
• Hardware
• Cleaning chemicals
• Fasteners
• MRO (Maintenance, Repair & Operations) products

Required Skills

• Strong negotiation skills
• Vendor management
• Cost analysis
• Purchase planning
• Supply chain coordination
• Excellent communication
• Time management
• Problem-solving
• Decision-making
• Microsoft Excel proficiency
• ERP/Procurement software knowledge
• Documentation management

Key Performance Indicators (KPIs)

• Purchase cost savings (%)
• On-time procurement rate
• Supplier on-time delivery performance
• Purchase order processing time
• Vendor response time
• Material availability
• Emergency purchase reduction
• Procurement accuracy
• Customer order fulfillment support
• Vendor development initiatives

Authority

The Procurement Manager is authorized to:

• Obtain quotations from suppliers.
• Negotiate commercial terms within approved limits.
• Recommend new vendors.
• Approve routine procurement as per company policy.
• Escalate high-value purchases for management approval.
• Preferred QualitiesHigh integrity and ethical conduct
• Strong analytical thinking
• Ability to work under pressure
• Attention to detail
• Customer-focused mindset
• Proactive approach
• Team player with leadership abilities
• Working Relationships

Internal Sales Team

• Stores/Warehouse
• Accounts
• Logistics
• Management
• ExternalSuppliers
• Manufacturers
• Transporters
• Customer procurement representatives
• Inspection agencies (when applicable)

Objective of the RoleTo ensure the right product is sourced from the right supplier at the right price, delivered at the right time, while maintaining quality, compliance, and profitability, enabling Mangalam Traders to consistently meet the requirements of oil & gas customers.