Senior Accountant

NIDHI DECOR PVT LTD

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JOB DESCRIPTION

SENIOR ACCOUNTANT

Finance & Accounts Department | Full-Time | On-Site

POSITION DETAILSEMPLOYMENT TERMSDesignation: Senior AccountantDepartment: Finance & AccountsReports To: Director / ManagementManages: 1 Junior Accountant (reporting to you)Companies: Multiple entities under the groupNature: Full ownership of finance functionWorking Days: Monday to SaturdayWorking Hours: 10:00 AM to 8:00 PMLunch Break: 45 MinutesPaid Leaves: 2 per monthProbation: As per company policyNotice Period: 1 month (either side) 

ABOUT THE ROLE: You will be the senior-most finance person on the ground, responsible for the complete accounting, taxation, compliance, and financial reporting function of the company and its associated entities. Each entity has its own books, GST registration, bank accounts, fiscal records, and accounting software. A Junior Accountant will work under your supervision for day-to-day data entry and routine tasks. You will coordinate directly with the Chartered Accountant for statutory audit, tax filings, and annual report preparation. This is a full ownership role — you run the entire finance back-office independently.

■ REPORTING STRUCTURE & TEAM

LEVELROLERESPONSIBILITYAbove YouDirector / ManagementFinal approvals, strategic decisionsYour PositionSENIOR ACCOUNTANT (YOU)Complete finance ownershipBelow YouJunior Accountant (1 person)Data entry, vouchers, routine tasks as assigned by youExternalChartered Accountant (CA)Audit, tax filing, advisory — you coordinate & provide data 

Your Role with the Junior Accountant

‣ Assign daily tasks — data entry, voucher preparation, invoice posting, filing, debtor follow-ups

‣ Review their work daily — check every entry before end of day. No entry should go unchecked

‣ Train them — teach correct accounting practices, GST treatment, TDS basics, proper documentation

‣ You are accountable — if the junior makes an error and it reaches the auditor or GST portal, the responsibility is yours

‣ Escalate issues — report to management if junior accountant makes repeated errors despite training

Your Role with the Chartered Accountant

‣ Prepare all data — trial balance, schedules, reconciliations, computation of income, GST annual data, TDS data

‣ Respond to audit queries — within 24–48 hours with proper documentation and explanations

‣ Follow up on filings — ensure CA files all returns (ITR, GST annual, TDS) within due dates. Track and remind

‣ Work on finalization — coordinate with CA on Balance Sheet, P&L, Notes to Accounts, Directors’ Report data, audit report

‣ Taxation coordination — provide all computation, workings, and supporting documents for income tax, GST, and TDS filings

■ MULTI-COMPANY MANAGEMENT

You will manage the complete finance function for multiple entities under the group. Each entity has its own separate books of accounts, GST registration, bank accounts, and accounting software. You are expected to maintain complete separation of books — every invoice, entry, payment, reconciliation, and return must be strictly entity-specific. Any cross-entry or mixing of books between entities is a serious compliance violation and will be treated as gross negligence.

‣ Separate books — each entity has its own chart of accounts, ledgers, and financial records in its respective accounting software

‣ Separate GST — each entity has its own GSTIN. GSTR-1, GSTR-2A/2B reconciliation, and GSTR-3B must be filed separately for each

‣ Separate TDS — each entity has its own TAN. TDS deduction, deposit, and quarterly returns (24Q/26Q) filed separately

‣ Separate bank accounts — BRS must be prepared separately for all bank accounts of each entity

‣ Separate financials — Trial Balance, P&L, Balance Sheet, and Cash Flow Statement prepared independently for each entity

‣ Inter-company transactions — if any transactions between entities — reconcile and ensure proper arm’s length documentation

■ COMPLETE JOB RESPONSIBILITIES

1. TDS — Complete Ownership (All Entities)

‣ Identify applicability — on every payment — salary (192), interest (194A), contractor (194C), commission (194H), rent (194-I), professional fees (194J), purchase of goods (194Q)

‣ Deduct correctly — verify PAN, check thresholds, apply correct rate. 20% for non-PAN cases under Section 206AA

‣ Check for certificates — lower/nil deduction certificates under Section 197 before deducting at standard rate

‣ Deposit on time — by 7th of following month. Maintain separate challans with correct CIN for each entity

‣ File quarterly returns — 24Q (salary) and 26Q (non-salary) for each entity within due dates. Ensure FVU validation passes

‣ Issue certificates — Form 16 to employees, Form 16A to vendors — separately for each entity within prescribed timelines

‣ Reconcile — TDS payable ledger with Form 26AS/AIS of all deductees. Chase and resolve every mismatch

‣ Correction returns — file revised returns for errors — wrong PAN, missed deductees, wrong section code, wrong amount

‣ Interest computation — calculate interest on delayed deposit (1% from deduction to deposit, 1.5% if not deducted on time)

‣ Stay updated — monitor TDS rate changes with every Budget/Finance Act. Brief management on impact

‣ CA coordination — provide all TDS data, challans, and computations for annual return preparation

2. GST — Complete Ownership Including 2A/2B Reconciliation (All Entities)

‣ GSTR-1 filing — by 11th of following month for each entity. Reconcile sales register with GSTR-1 before filing. Verify HSN summary, B2B/B2C split, credit notes, amendments

‣ GSTR-2A/2B download & reconciliation — download for each entity every month. Prepare detailed mismatch report: invoices in portal but not in books, invoices in books but not in portal, amount mismatches, GSTIN mismatches, rate differences. Follow up with every vendor to resolve

‣ GSTR-3B filing — by 20th for each entity. Cross-verify output tax, eligible ITC (only after 2A/2B reconciliation is complete), ITC reversals under Rule 42/43, RCM liability, net tax payable

‣ Non-negotiable rule — NEVER file GSTR-3B without completing GSTR-2A/2B reconciliation first

‣ ITC management — track ITC ageing for each entity. Claim before September return of following year or it is permanently lost. Identify blocked credits under Section 17(5)

‣ RCM compliance — identify reverse charge transactions — unregistered vendors, GTA, legal services, sponsorship. Compute and pay RCM liability correctly for each entity

‣ E-Way Bill — verify generation for all applicable dispatches. Reconcile with invoices and challans

‣ Annual return data — prepare GSTR-9/9C data throughout the year for each entity. Provide to CA for filing

‣ Notices — handle GST notices, respond with documentation, coordinate with CA for assessment/audit proceedings

3. Reconciliation — All Types, Monthly, All Entities

‣ Bank Reconciliation (BRS) — for ALL bank accounts of ALL entities monthly. Cover RTGS, NEFT, UPI, cheques, cash deposits, PDCs. Zero unexplained items

‣ Payment reconciliation — reconcile every payment made and received against invoices. Track advances, partial payments, unapplied receipts. No payment floating without allocation

‣ Debtor reconciliation — party-wise ageing (0–30, 30–60, 60–90, 90+ days). Send outstanding statements, collect confirmation letters quarterly, flag overdue accounts to management

‣ Creditor reconciliation — match vendor ledgers with statements. Identify duplicate payments, unadjusted advances, disputed amounts. Clear long-pending items

‣ GSTR-2A/2B vs Books — monthly mismatch tracker with action status — separately for each entity

‣ TDS 26AS vs Books — ensure TDS deducted by customers on payments to us matches our books. Chase missing certificates

‣ Inter-company reconciliation — reconcile balances across group entities. Ensure proper documentation for all inter-entity transactions

‣ Petty cash — daily reconciliation. Physical cash must match the register. No exceptions

4. Day-to-Day Accounting & Entries

‣ Sales entries — record or supervise all sales invoices with correct HSN/SAC codes, GST rates, and party details for each entity

‣ Purchase entries — record or supervise all purchase invoices with vendor details, GSTIN, and ITC eligibility. Verify vendor GSTIN validity

‣ Receipt & payment — post or supervise all receipt and payment entries with proper bill-by-bill adjustment

‣ Journal entries — pass all adjusting entries yourself — accruals, prepaid expenses, provisions, depreciation, bad debts, write-offs, rectifications. Every entry must have narration and supporting document

‣ Credit & debit notes — process sales returns and purchase returns with correct GST reversal treatment

‣ Expense classification — ensure proper capital vs revenue treatment. Verify three-way matching for purchases (PO vs invoice vs GRN)

‣ Chart of accounts — maintain correct ledger grouping and classifications. No misclassifications

‣ Inventory/stock — verify stock entries, movements, and valuation as applicable

5. Auditing & Internal Controls

‣ Entry audit — review ALL entries monthly for each entity — duplicates, wrong heads, missing documents, round-figure suspicious entries, unauthorized postings

‣ Review junior’s work — daily check of all entries passed by junior accountant. Correct errors before they accumulate

‣ Maker-checker — enforce dual control — junior enters, you verify. No single person passes and approves

‣ Vouching — sample-check expense vouchers. Verify bills with POs/GRNs. Ensure all approvals in place

‣ Pre-audit preparation — prepare all schedules, reconciliations, and documents for statutory auditor — separately for each entity

‣ Audit query resolution — respond to all auditor queries within 24–48 hours with complete documentation

‣ Section 43B compliance — ensure statutory liabilities (PF, ESI, GST, TDS, PT) paid before return filing due date

‣ Audit trail — ensure accounting software has edit logs enabled as required under Companies Act

‣ Flag anomalies — report unusual transactions, related-party transactions, or control breaches to management immediately

6. Books Finalization, Closing & Financial Statements

‣ Monthly closing — for each entity: all entries booked, BRS done, reconciliations complete, accruals passed, Trial Balance generated and verified

‣ Annual closing — strict cut-off — no income/expense in wrong period. All provisions booked: salary, bonus, gratuity, leave encashment, doubtful debts, warranties, contingent liabilities

‣ Depreciation — dual computation — Companies Act (Schedule II, useful life, SLM/WDV) and Income Tax Act (Section 32, block-wise WDV). Maintain separate schedules. Compute deferred tax

‣ Stock valuation — closing stock at lower of cost or NRV. Reconcile with physical verification report

‣ Fixed assets — maintain and reconcile Fixed Asset Register. Record additions, disposals, transfers, depreciation correctly

‣ Party confirmations — obtain balance confirmation letters from major debtors, creditors, and banks as on 31st March

‣ Trial Balance — generate, verify, troubleshoot for each entity. Zero suspense balance. All control accounts reconcile with sub-ledgers

‣ Profit & Loss Account — prepare with correct revenue recognition, expense classification, exceptional items. Analyze margins. Compare actual vs budget and YoY

‣ Balance Sheet — prepare per Schedule III of Companies Act. Proper current/non-current classification. All notes to accounts and supporting schedules

‣ Cash Flow Statement — prepare using indirect method. Classify operating, investing, financing activities correctly

‣ Tax computation — prepare computation of total income, advance tax working, MAT computation. Provide to CA for ITR filing

‣ CA coordination — work with CA on finalization of all statutory reports — audit report data, directors’ report data, tax audit report data for each entity

7. Taxation & Statutory Coordination with CA

‣ Advance tax — compute liability and ensure payment by 15th June (15%), September (45%), December (75%), March (100%)

‣ Income tax — prepare computation of income for each entity. Coordinate with CA for ITR filing

‣ GST annual — prepare GSTR-9/9C data for each entity. Provide reconciled figures to CA

‣ TDS annual — ensure all quarterly returns filed, all certificates issued, all corrections done. Provide consolidated data to CA

‣ Professional tax — deduct and deposit PT for employees as per state requirements

‣ PF & ESI — verify calculations and payments. Reconcile with challans

‣ ROC compliance — provide financial data to CA/CS for MCA annual filing (AOC-4, MGT-7) within due dates

‣ Section 43B — ensure no statutory liability remains unpaid beyond the return filing due date

‣ Tax planning — work with CA on legitimate planning — Section 80 deductions, depreciation optimization, expense timing

8. MIS, Reporting & Management Support

‣ Monthly MIS — prepare management reports for each entity: revenue summary, expense analysis, outstanding debtors/creditors, cash position, key ratios

‣ Fund flow — track where money is coming from and going. Flag cash flow concerns proactively

‣ Budget vs actual — prepare variance analysis monthly with explanations for deviations

‣ Ratio analysis — current ratio, debtor days, creditor days, gross/net margin, ROCE for each entity

‣ Cost centre reporting — project-wise or department-wise profitability if applicable

‣ Documentation — maintain proper filing (physical + digital) of all vouchers, invoices, challans, returns, and correspondence. Any document retrievable within 2 minutes

■ EXPECTED DAILY ROUTINE

TIMEACTIVITY10:00 – 10:30Review previous day’s entries across all entities. Check junior accountant’s work. Flag corrections.10:30 – 12:00Post sales, purchase, and expense entries for all entities. Process receipts and payments.12:00 – 01:00Bank reconciliation updates. Payment follow-ups with debtors. Vendor payment processing with TDS deduction.01:00 – 01:45LUNCH BREAK (45 minutes)01:45 – 03:00GST work: GSTR-2A/2B reconciliation, mismatch tracker updates, ITC verification, return preparation (as per filing calendar).03:00 – 04:30TDS work: verify deductions, prepare challans, file returns (as per quarterly calendar). Coordinate with CA on pending items.04:30 – 06:00Journal entries, adjustments, provisions. Assign and review junior accountant’s pending tasks.06:00 – 07:00Reconciliation work: debtor/creditor ledgers, inter-company entries, payment settlements.07:00 – 08:00MIS/reporting, documentation filing, prepare next-day task list. Month-end/year-end closing work as applicable. 

■ WHAT WE EXPECT

You own the finance function. If something is wrong in the books, it is your responsibility — not the junior’s, not the CA’s.

‣ Proactive — you do not wait to be told. If a reconciliation is due, you do it. If a deadline is approaching, you prepare for it

‣ Accurate — one wrong entry in GST or TDS can result in notices, penalties, and interest that cost the company real money

‣ Honest — if a director asks you to book a personal expense as business expense, you refuse and explain why

‣ Current — tax laws change every year, GST rules get updated, TDS rates are revised. You stay updated

‣ Communicative — if there is a problem, you tell management early with a solution, not after it becomes a crisis

‣ Organized — maintain filing so any document can be retrieved within 2 minutes. An auditor should never wait for a voucher

‣ Responsible — you are accountable for the junior accountant’s output. You train, you review, you correct

■ NON-NEGOTIABLE REQUIREMENTS

If a candidate does not meet ALL of the following, they are automatically disqualified regardless of experience:

1. Must independently file GSTR-1, reconcile GSTR-2A/2B with books, and file GSTR-3B without supervision

2. Must know TDS sections (194A, 194C, 194H, 194-I, 194J, 194Q at minimum), correct rates, thresholds, and return filing process

3. Must pass all types of journal entries — accruals, provisions, depreciation, write-offs, rectifications — with proper narrations

4. Must prepare Trial Balance, identify errors, and troubleshoot differences independently

5. Must prepare Balance Sheet, Profit & Loss Account, and Cash Flow Statement independently in Schedule III format

6. Must perform bank reconciliation and payment reconciliation for multiple accounts monthly

7. Must handle year-end closing and prepare all audit schedules without hand-holding

8. Must be capable of managing multiple company books simultaneously with complete separation

9. Must coordinate with the CA and provide all data for statutory filings on time

10. Must be able to supervise and review the work of a junior accountant

11. Must demonstrate integrity — willingness to refuse improper entries and flag compliance risks to management

■ MINIMUM QUALIFICATIONS

‣ Education — B.Com mandatory. M.Com or CA Inter is preferred and will be given weightage

‣ Experience — 3 to 8 years in an accounting role with hands-on experience in GST, TDS, reconciliation, and books finalization. CA firm experience will be given preference

‣ Multi-entity — experience managing books for more than one company simultaneously is a strong advantage

■ PREFERRED (GOOD TO HAVE)

‣ CA Inter / CMA Inter cleared — 

‣ Experience in manufacturing / trading / export industry — 

‣ Knowledge of Ind AS (especially Ind AS 116 and Ind AS 115) — 

‣ Experience handling GST audits and assessments — 

‣ Experience with ERP systems — 

‣ Transfer pricing basics if inter-company transactions exist — 

‣ Advance tax computation and tax planning experience — 

■ SELECTION PROCESS

StageMethodWhat We Are Testing1Technical InterviewTDS sections & rates, GST return cycle & 2A/2B reconciliation, BRS, journal entries, depreciation, year-end closing, balance sheet reading, P&L analysis, integrity scenarios. Scored out of 80.2Practical Trial15 mixed transactions: sales, purchase, receipt, payment, journal, TDS deduction, GST entries, RCM, credit note, bad debt, depreciation. Must generate balanced Trial Balance and flag inadmissible expenses.31-Week Paid TrialReal-world performance: daily operations, reconciliation without being told, return filing accuracy, communication with management, junior accountant management. Observed over 5–6 working days. 

■ TERMS & CONDITIONS

1. Working Hours: 10:00 AM to 8:00 PM, Monday to Saturday. 45-minute lunch break.

2. Paid Leaves: 2 paid leaves per month. Leave must be applied in advance except for emergencies.

3. Probation: As per company policy. During probation, employment may be terminated by either side with 7 days’ notice.

4. Notice Period: 1 month written notice required from either side after probation.

5. Confidentiality: All financial data, vendor/customer details, pricing, and internal records are strictly confidential. Breach will result in immediate termination and legal action.

6. Data Security: No company data (soft or hard copy) shall be taken outside the office or shared with any third party without written permission.

7. Accountability: You are fully responsible for accuracy of books, timely compliance filings, and correctness of financial statements for all entities. Penalties arising from delayed filing or incorrect data will be investigated.

8. Performance Review: Periodic performance review covering: accuracy of books, compliance track record, filing timeliness, reconciliation quality, reporting, and team management.

9. Handover: Upon resignation or termination, a complete handover of all books, records, passwords, pending items, and documentation is mandatory before relieving.

■ CANDIDATE ACKNOWLEDGMENT

I have read and understood the complete Job Description, responsibilities, terms, and conditions mentioned in this document. I confirm the following:

1. I understand that I will be managing the complete finance and accounts function for multiple entities under the group, each with its own books and compliance requirements.

2. I understand that a Junior Accountant will work under my supervision, and I am responsible for reviewing and ensuring accuracy of their work.

3. I understand that I must coordinate with the Chartered Accountant for all statutory filings, audit preparation, and report finalization.

4. I understand the working hours are 10:00 AM to 8:00 PM (Monday–Saturday), with a 45-minute lunch break and 2 paid leaves per month.

5. I understand that I am fully accountable for the accuracy of books, timely GST/TDS filings, reconciliations, and financial statements for all entities.

6. I understand the confidentiality obligations and consequences of breach.

7. I accept these terms and conditions of employment.