Administrative Associate

Admin Associate

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

We are looking for a dependable and detail-oriented Admin Associate to support leaders and provide administrative assistance to the broader team. This role combines executive support with team coordination, inbox and calendar management, tracker maintenance, and preparation of reports and documentation. The ideal candidate is proactive, organized, and able to manage multiple priorities efficiently.

Role accountabilities:

• Provide comprehensive administrative support to assigned leaders, including calendar management, scheduling meetings, and coordinating with internal and external stakeholders.
• Monitor and manage shared inboxes, flagging priority items, responding where appropriate, and ensuring timely follow-ups.
• Prepare and format reports, presentations, and documents in line with company standards; assist with data entry and basic analysis in Excel.
• Maintain and update team trackers, dashboards, and documentation to support project tracking and business reporting.
• Organize and manage documents and resources using SharePoint or other internal systems, ensuring accuracy and accessibility.
• Support meeting coordination including agenda creation, minutes, follow-ups, and action tracking.
• Assist with the coordination of team activities, stakeholder meetings, engagement events, and onboarding logistics.
• Raise purchase orders and support documentation for finance and procurement processes as needed.
• Provide general administrative support to the broader team and contribute to the smooth execution of day-to-day operations.
• Complete any other administrative tasks as assigned by leadership.

Qualifications & Experience

• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); experience with SharePoint is an advantage
• High level of discretion and professionalism when handling sensitive information
• Ability to work independently, manage time effectively, and adapt to changing priorities

Note: This role is open to new graduates and career shifters with up to 3 years of relevant experience.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why equality and inclusion is at the forefront of all our activities. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer; women, minorities, and people with disabilities are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, caste, creed, colour, religion, sex, age, disability, marital status, sexual orientation, and gender identity.

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Experience Level

Mid Level