Associate Manager - Project Billing and Contract Management

Associate Manager - Billing - Projects

Responsibilities

1)
Timely Technical review, verification, and certifications of Contractor’s/ Agency’s Progressive & Final payment Invoices for all types of Contracts (item rate/ lumpsum) under EPC & Non-EPC works. Review of Supply/Works/import bills, in line with set procedures & process. Review of reconciliation of FIM/EIE materials for wastage, attic stocks.
2)
Good understanding of Contractual requirements and ensuring proper documentation/
Supporting’s in place during invoice processing.
3)
Processing Change Requests/EOT’s to Procurement & Contracts dept for amendments.
5)
Reviewing of Bank Guarantee’s required as per Contract : Advance Bank Guarantees (ABG’s) & Performance Bank Guarantees (PBG’s), Retention Bank Guarantees (RBG’s) in co-ordination with Contracts department for processing of Invoices. Reviewing of Insurances required as per Contract in co-ordination with Contracts department for processing of invoices
6)
Verifying HOTO document/checklist for issuance of Work Completion Certificates, Final Stage Payment release, review & processing of Retention Release, Defect rectification certificate.
7)
Database Management- Updation of department established trackers & maintaining an effective document management for data archives in future.
8)
Effective coordination & communication with internal & external stakeholders. Assisting Contracts department for preparing contractual communications/letters with stakeholders.
9)
Follow-up with Finance/BU Team for Contractor payment related matters.
10)
Creating SES sheet as per work breakdown structure(WBS) and coordinating with SAP coordinator for creation of SES, PR’s , GRN’s, checklist, NIS etc. Assisting SAP coordinator in all SAP activities.
11)
Providing support during Audits , necessary compilation of auditor requested documents & ensuring closure of Audit observations, if any.

Qualifications

Educational Qualifications:
• B. E. (Civil) / B.Tech (Civil) from a reputed university/institute/college.

Required Experience (Incl. no. of years) / Exposure:

1. 
   A minimum of 10-12 years working experience preferably in Billing, Quantity Surveying & Project Construction.
2.  Shall have experience in Execution, Quantity Surveying, Planning, Contract Administration, Project Documentation, Contractor & Supplier Invoice Certification at project site with basic knowledge of Taxation.
3. MS Office (Excel, Word, PowerPoint) is mandatory.
4. AutoCAD & SAP knowledge will be added advantage.  

Technical / Functional Skills Required:

Sound Engineering background, knowledge of Contracts, Technical Specifications & Standard Codes,
Functional skills to have core behavioral competencies viz. analytical, problem-solving ability, faster & effective decision making & leadership skills.