Contract Administration Executive

Executive - Contract Administration

About Business:

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Adani Airports Holding Limited: Adani Airports Holding Limited is reshaping the aviation landscape, transforming airports into dynamic hubs of connectivity, innovation, and service excellence. By prioritizing passenger experience, leveraging state-of-the-art technology, and enhancing operational efficiency, we are redefining airport infrastructure across India. Our vision is to create world-class airports that serve as gateways to regional development and global connectivity, positioning Adani Airports as a leader in the aviation sector with a focus on sustainable growth and community impact.

Job Purpose: Senior Executive - Contract Management is responsible for supporting the end-to-end administration of contracts, ensuring compliance with legal, regulatory, and organizational standards while optimizing contract performance and mitigating risks. Acting as a bridge between strategic oversight and operational execution, this role involves tracking contract performance, assisting in tender and procurement processes, managing claims and disputes, and facilitating stakeholder communication. Additionally, the Senior Executive ensures accurate documentation, prepares performance reports, and contributes to process improvements, enhancing overall efficiency and contract effectiveness while safeguarding the organization’s interests.

Contract Oversight and Administration:

Assist in managing the full lifecycle of contracts, from initiation to closeout, ensuring alignment with organizational objectives and compliance with regulatory requirements.

Review and refine contract terms and conditions, coordinating with internal departments for necessary inputs and approvals.

Maintain and update contract databases, ensuring all modifications, amendments, and variations are properly documented.

Support contract structuring, ensuring each contract type (fixed-price, cost-reimbursable, time and materials, performance-based) is managed appropriately.

Performance Monitoring and Reporting:

Track and analyze contract performance data against key performance indicators (KPIs), providing insights to management for decision-making.

Prepare detailed reports and dashboards to monitor contract compliance, financial performance, and vendor effectiveness.

Highlight potential contractual issues and recommend corrective actions to optimize performance.

Regulatory Compliance and Risk Management:

Ensure contracts adhere to legal and regulatory requirements, company policies, and best practices.

Conduct initial risk assessments on contract terms and identify potential areas of exposure, escalating critical concerns to senior team members.

Support the implementation of risk mitigation strategies and ensure compliance with audit and regulatory expectations.

Tender and Procurement Support:

Assist in the preparation and submission of tender documents, including scope of work, evaluation criteria, and commercial terms.

Review and validate procurement documents, ensuring contract specifications align with project needs and business objectives.

Collaborate with procurement and finance teams to ensure smooth contract execution and timely payment processing.

Claim Management and Dispute Resolution:

Support the assessment, negotiation, and resolution of contract-related claims, ensuring minimal financial or operational impact.

Coordinate with legal and relevant teams to compile documentation, evaluate claim validity, and facilitate settlements.

Maintain a database of past claims to improve future contract structuring and mitigate risks.

Stakeholder Communication and Documentation:

Draft, review, and refine professional letters and official communications related to contracts, ensuring clarity and compliance with organizational standards.

Act as a liaison between internal stakeholders and external contractors, ensuring seamless communication and transparency throughout contract execution.

Assist in stakeholder meetings, documenting key discussions, and tracking action items related to contract management.

Continuous Improvement and Quality Assurance:

Support the implementation of contract performance and quality monitoring systems, ensuring compliance with service level agreements (SLAs) and industry standards.

Identify opportunities for process improvement in contract administration and suggest best practices for efficiency.

Assist in the development of standardized templates, guidelines, and workflows for better contract management practices.

Team Support and Leadership:

Mentor and guide executives in contract management processes, ensuring consistency and adherence to organizational policies.

Collaborate with the Lead - Contract Management in executing workforce development initiatives and policy improvements.

Provide training sessions on contract-related policies, procedures, and compliance requirements for junior team members.

 

Key Stakeholders - Internal:

Lead - Contract Administration

Project Teams

Procurement Department

Legal Team

Finance Department

Key Stakeholders - External:

Vendors/Suppliers

Clients/Customers

Regulatory Bodies

Consultants

Auditors

 

Education Qualification:

Bachelor’s degree in Business Administration, Law, Finance, or a related field.

Certifications:

Project Management Professional (PMP)

Certified Contract Manager (CCM)

Work Experience:

5-8 years of experience in Contracts Administration or a related field.

Experience Level

Executive Level