Lead - Techno Commercial
Responsibilities
Roles and Responsibilities |
| Techno-Commercial Strategy and Initiatives - Understand the Techno-Commercial strategy and planfor Site
- Take necessary actionsin own area of work to implement strategic initiatives (Sitespecific) as per plan
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Strategy, Planning, SOP and Guidelines |
| Purchase Requisition (PR) Review - Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
- Provide support in identifying thetype and methodof procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)
Strategic Sourcing for Capex, Opex,Bulk Material &Services Contribute to the strategic sourcing process by participating in activities such as: - Selection of biddingprocess, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
- Preparing the request for information (RFI)document for bidderevaluation
- Identification of potential bidders who meetthe requirements (usingCompany vendor database, Supply market analysis, advertisement or recommendations from other teams)
- Preparation of the Request forProposal (RFP) document
- Organizing and planning pre-bid meeting basedon the queriesand communication requirements from vendors
- Technical and Commercial bid evaluation of vendors
- Conducting fact-based negotiations/e-auction withshortlisted bidders
- Preparation of Notefor Approval (NFA)for selected bidder(vendor) and obtaining required approvals as per DoA
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Core Procurement |
| Contract Preparation and Order Placement - Prepare contract document as per statedprotocols & standard templates
- Set up the approved contract record within the ERP system,using the appropriate system steps and functionality
- Maintain the contract document for futurereference as perdefined document management policy
- Send the contract to vendor and all identified stakeholders
- Collate the AdvanceBank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements
Procurement through Rate Contracts: - Based on approved NFA, prepare, reviewand issue ratecontracts
- Prepare master outlineagreement (OA) in ERP systembased on ratecontract
- Prepare PO / SO for procurement undervalid rate contract
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| Post Order Management - Prepare Billing BreakUp and getit uploaded in SAP, if applicable
- Expediting of ordered materials for timelydelivery
- Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery
- Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.
- Facilitate closure of contracts and take necessary actions
- Manage inbound logistics services for otherEx-Works Domestic Supplies
- Execute contingency plansin case of immediate business requirements
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Associated Procurement Activities |
| Supplier/ VendorIdentification and Onboarding - Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation
- Prepare vendor evaluation criteria for thecategory in consultation with quality, engineering and project management & control departments
- Check details of forms submitted by vendor for their completeness and validity of documents
- Interact and takeapproval of Quality/ User/HSE department for vendor assessment if required
- If the vendoris qualified basedon the vendorevaluation criteria, update approved vendor list & communicate to vendor
- Populate required dataand documents intoMDG/Ariba system to get vendorcode created in SAP
Supplier/ VendorPerformance Management Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as: - Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated
- Preparation of vendorperformance evaluation criteria and frequency of evaluation for each vendor segment
- Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level
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Supplier Management |
| - In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters
- In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement
Supplier/ VendorEngagement - Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business
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| Data Analytics - Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories
- Identify and seek opportunities to improve efficiency and value by analysing data
- Contribute to action planning and implementation based on data analytics performed for assigned categories
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Data management | |
Risk Management | Risk Management - Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)
- Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability
- Contribute to the preparation of risk mitigation plan and updateof the category risk register
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Key Interactions | |
Internal | External |
- Work closely with Site TC Head, Site Buyers, Projects, O&M, Quality andother departments to complete the ordering within the estimated cost, approved budget and time schedule
| - Interact with existing partners and vendors to reinforce working relationship, strengthen collaboration, track bids & project deliveries and mitigate risks if any
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- Interact with the Finance &Accounts team for driving payments and signoffs
| - Interact with potential suppliers/ vendors and build strategic relationship with them with the objective of leveraging themfor business advancement in the future
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- Interact with Quality /User Team for vendor assessment/development and other technical matters related to procurement
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Qualifications
Education
Bachelor's degree in Civil engineering
General Experience
More than 10 years of relevant experience in procurement, Contracts, supply chain management*
Technical Experience
- Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/ large size Infrastructure projects, estimation and cost Engineering
- Experience in Airport is preferable
- Experience in working with eProcurement systems and tools (SAP, Ariba or any other procurement management tool, reverse auctions, etc.).
- Demonstrate methodical and precise approach towards commercial and contractual execution
- Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management
Work from Office
Full Time
Min. 10 years
Good (Intermediate / Advanced) English
Field Job