Personal Assistant

🏢 FEPL ENGINEERING PVT. LTD.

📢 WE ARE HIRING

EXECUTIVE ASSISTANT TO MANAGING DIRECTOR (MD)(Business, Administration & Management Coordination Role)FEPL Engineering Pvt. Ltd. is seeking a smart, proactive, organized, and highly dependable Executive Assistant to support the Managing Director in day-to-day business operations, correspondence, coordination, scheduling, documentation, and follow-up activities.

This position offers exposure to senior management, industrial projects, engineering operations, customer interactions, business development activities, and strategic decision-making.

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⏰ OFFICE TIMINGS🕘 Reporting Time: 08:55 AM

🕘 Working Hours: 09:00 AM to 06:00 PM

📝 Daily Work Report Submission: 06:15 PM

🚶 Departure Time: 06:30 PM

📅 Working Days: Monday to Saturday

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🎯 KEY RESPONSIBILITIES👨‍💼 Executive Support

✅ Manage MD's daily schedule and appointments

✅ Maintain meeting calendars and reminders

✅ Organize and prioritize daily tasks

✅ Coordinate internal and external communications

✅ Prepare meeting agendas and Minutes of Meeting (MOM)

✅ Maintain confidential records and files

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📧 Correspondence & Communication

✅ Draft professional emails and letters

✅ Follow up with customers, vendors, consultants, and government departments

✅ Coordinate meetings, calls, and appointments

✅ Maintain communication records and trackers

✅ Handle business correspondence independently

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📋 Documentation & Reporting

✅ Prepare reports, presentations, and business documents

✅ Maintain project files and documentation

✅ Track pending actions and commitments

✅ Assist in preparation of quotations, proposals, and commercial documents

✅ Maintain management dashboards and follow-up reports

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🤝 Business Coordination

✅ Coordinate with customers, suppliers, and service providers

✅ Support business development activities

✅ Assist in tender and proposal submissions

✅ Track important deadlines and deliverables

✅ Coordinate with various departments to ensure timely execution of tasks

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🏢 Administrative Support

✅ Travel and hotel booking coordination

✅ Event and meeting arrangements

✅ Office administration support

✅ Record maintenance and filing

✅ Coordination with HR, Accounts, Purchase, and Stores teams

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🎓 ELIGIBILITY

✔ Graduate in Any Discipline

✔ B.Com

✔ BBA

✔ BMS

✔ BA

✔ B.Sc.

✔ MBA (Preferred)

✔ Freshers with Excellent Communication Skills May Apply

✔ Experienced Executive Assistants Preferred

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💻 REQUIRED SKILLS

✔ Excellent English Communication

✔ Professional Email Drafting

✔ MS Excel

✔ MS Word

✔ PowerPoint

✔ Internet Research

✔ Documentation Management

✔ Follow-Up & Coordination Skills

✔ Time Management

✔ Professional Etiquette

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🌟 PREFERRED ATTRIBUTES

✔ Highly Organized

✔ Trustworthy & Confidential

✔ Smart & Presentable

✔ Strong Attention to Detail

✔ Excellent Follow-Up Skills

✔ Ability to Work Directly with Senior Management

✔ Problem-Solving Mindset

✔ Positive & Professional Attitude

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💰 SALARY₹20,000 – ₹30,000 per month

(Depending on Qualification, Skills, Experience & Interview Performance)

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📍 LOCATION

FEPL Engineering Pvt. Ltd.

Office No. 513, Raheja Arcade, Sector - 11,

CBD Belapur, Navi Mumbai

🚉 Walking Distance from CBD Belapur Railway Station

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📧 APPLY NOW

Send Your Updated Resume To:

📩 hr@feplengg.co.in

Subject: Application for Executive Assistant to Managing Director

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Work directly with the leadership team of a growing engineering company serving Refineries, Petrochemical Plants, Steel Plants, Power Plants, Infrastructure Projects and Industrial Customers across India.