Deputy Manager - Project Stores and Inventory Management

Deputy Manager - Project Stores

Responsibilities

1. Material Receiving and Inspection

• Receive incoming materials and supplies, verify quantities against purchase orders and delivery documents.
• Inspect materials for quality, specifications, and physical damage upon receipt.
• Document all receipts, shortages, damages, and discrepancies.
• Coordinate with the Procurement team to resolve supplier-related issues promptly.

2. Inventory Storage and Organization

• Store materials in designated warehouse locations as per defined storage norms.
• Ensure proper identification, labeling, and segregation of materials.
• Maintain warehouse cleanliness, safety, and orderliness to prevent damage, loss, or contamination.

3. Material Issuance and Tracking

• Issue materials to production and other departments against authorized requisitions.
• Ensure accurate documentation of all material issues, returns, and transfers.
• Update inventory systems in real time to reflect material movement.

4. Inventory Accuracy and Control

• Conduct regular cycle counts and periodic physical inventory verification.
• Identify and report inventory discrepancies such as shortages, excess, or obsolescence.

5. Safety, Health & Compliance

• Comply with all safety guidelines while handling and storing materials.
• Always Use prescribed Personal Protective Equipment (PPE).
• Ensure hazardous, flammable, or sensitive materials are stored and handled as per statutory regulations and company policies.

6. Communication and Coordination

• Coordinate effectively with Production, Procurement, Logistics, Quality, and Maintenance teams to ensure timely material availability.
• Provide regular updates to the Head – Stores on inventory levels, shortages, slow-moving stock, and risks.
• Support logistics coordination for inbound and outbound material movements.

7. Documentation and Record-Keeping

• Maintain accurate and up-to-date records of receipts, issues, returns, adjustments, and stock balances.
• Support preparation of inventory MIS reports, audit documentation, and compliance records.
• Ensure traceability of materials as required by quality and audit standards.

8. Quality Control

• Ensure materials issued meet required quality standards and specifications.
• Identify non-conforming materials and escalate quality issues to the Head – Stores and Quality Control team for corrective action.

9. Continuous Improvement

• Identify opportunities for improving warehouse layout, storage methods, and inventory management processes.
• Participate in training programs and continuous improvement initiatives related to stores and supply chain functions.

10. Ethical Standards

• Uphold the organization’s values by conducting all inventory and material management activities with integrity, transparency, and accountability.
• Ensure compliance with company policies, audit requirements, and ethical business practices.

Key Stakeholders

Internal Stakeholders

• Head
• Logistics Support – Stores
• Project Team
• Quality Control Department

External Stakeholders

• Suppliers and Vendors
• Transport Providers

Safety Equipment Suppliers

Qualifications

Qualifications & Skills 

Educational Background:

Diploma or bachelor’s degree in store management (DSM).

Work Experience:

5+ years of experience in inventory management or warehouse operations within a manufacturing or industrial project.

Industry Knowledge:

Understanding of inventory control procedures, material receiving and inspection processes, warehouse organization and safety standards, documentation and record-keeping for inventory management, and basic knowledge of inventory management software.