Back Office Executive

Job Title: Tender Executive cum Back Office Executive

Key Responsibilities:

Tender Management:

• Search and track relevant tenders on portals (GeM, eProcurement, CPPP, etc.)
• Read and analyze tender documents, eligibility criteria, and technical requirements
• Prepare and submit tender documents (online/offline) within deadlines
• Coordinate for EMD, tender fees, and required certifications
• Maintain records of submitted tenders and update status regularly
• Handle bid documentation including technical and financial proposals
• Follow up for tender results, clarifications, and updates

Documentation & Compliance:

• Prepare and compile all required documents (company profile, certificates, affidavits, etc.)
• Ensure compliance with tender requirements and formats
• Maintain updated database of company documents (GST, PAN, ISO, etc.)
• Coordinate with internal teams for required inputs and approvals

Back Office Operations:

• Handle daily administrative and coordination tasks
• Maintain MIS reports, records, and data management
• Support billing, invoicing, and payment follow-ups
• Draft emails, letters, and official correspondence
• Coordinate with vendors, clients, and internal departments

Coordination & Communication:

• Liaise with accounts, sales, and technical teams for tender inputs
• Communicate with clients/government departments for clarifications
• Assist in preparing quotations and cost estimates

General Responsibilities:

• Ensure timely completion of assigned tasks
• Maintain confidentiality of company data
• Support management in day-to-day operational work

Required Skills:

• Good knowledge of tendering process and portals
• Strong documentation and MS Office skills (Excel, Word)
• Good communication (written & verbal)
• Attention to detail and ability to meet deadlines
• Basic understanding of commercial terms and costing

Qualification & Experience:

• Graduate (any stream)
• 1–3 years experience in tendering / back office (preferred)