Billing Executive

Role Overview:

The Billing Executive is responsible for accurate and timely customer invoicing, payment follow-ups, and maintaining AR records to ensure healthy cash flow.

Key Responsibilities:

Invoicing & Billing:

Generate and issue customer invoices as per contracts, POs, and service schedules

Ensure billing accuracy with respect to rates, taxes, TDS, and statutory compliance

Handle e-invoicing, E-way bills, and GST compliance for all transactions

Collections & Follow-up:

Maintain AR aging reports and follow up with customers for payment collection

Coordinate with sales and operations teams for resolving billing disputes

Send payment reminders, SOA, and reconciliation statements to customers

Accounting & Reconciliation:

Post customer payments and ensure proper allocation against invoices in ERP

Perform periodic customer ledger reconciliation and resolve mismatches

Assist in month-end closing activities related to revenue and receivables

Documentation & Compliance:

Maintain complete records of invoices, debit/credit notes, and supporting documents

Support internal and external audits with required AR documentation

Ensure adherence to company credit policy and SOPs

Requirements:

Bachelor’s degree in Commerce, Accounting, or Finance

1-4 years of experience in billing, AR, or O2C processes

Proficiency in MS Excel and ERP systems like SAP, Oracle, Tally, or Zoho Books

Strong understanding of GST, TDS, and basic accounting principles

Good communication skills for customer coordination and follow-ups

Key Skills:

Technical: ERP handling, MS Excel, e-invoicing portals, GST compliance, SAP FICO

Functional: Billing accuracy, AR reconciliation, dispute management

Behavioral: Attention to detail, deadline-driven, customer-focused, strong follow-through