Executive Assistant

Role – Executive Assistant + Admin

Timing – 01 PM to 10 PM (Monday to Saturday)

Location – Daryaganj – Delhi

Male candidates only

Position Summary:

We are seeking a highly organized, discreet, and proactive Executive Assistant to support the Director. This role involves both personal and executive support duties, including calendar management, travel coordination, household staff liaising, and project oversight. The ideal candidate thrives in a fast-paced environment, demonstrates excellent judgment, and is comfortable balancing both professional and private matters with utmost confidentiality.

Key Responsibilities:

• Manage personal and professional calendar, including scheduling appointments, meetings, and events
• Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations
• Liaise with household staff, vendors, and service providers to ensure smooth daily operations
• Oversee maintenance schedules, property projects, and household inventories
• Assist with event planning and execution, from intimate dinners to large social gatherings
• Handle personal errands, shopping, and administrative tasks such as bill payments and expense tracking
• Draft and manage correspondence, emails, and documents on behalf of the owner
• Maintain confidentiality and act as a gatekeeper for personal and professional communications
• Conduct research and prepare briefing materials or reports as needed
• Maintain a high level of professionalism and discretion at all times
• Some remote work may be accommodated depending on needs and responsibilities

·        Set up the office space, check daily inventory and day to day management

·        Monitor daily employee attendance using biometric systems, software, or manual records.

·        Responsible for Travel Desk, Ticket Booking, Facility Management.

• Ensure basic amenities are provided to employees like - site infrastructure, seating, water, pantry, canteen, and other hygiene elements

·        Coordinate and manage regular maintenance, repairs and other checks

• Purchase Management - Coordination with vendors and processing of bills and payments etc. Negotiating the best deals with vendors

·        Manage storage, files, publications and other common areas

·        Maintain a regular cash register to track expenses

·        Manage the internal filing systems for bills, invoices and vouchers

·        Manage the office boy and ensure high level of cleanliness and order in the office.

·        Ensure facilities like - clean & hygienic workspaces, reception, conference rooms, pantry, cafeteria

• Ensure all AMCs, Electrical, Mechanical, Plumbing, Repairs, and Maintenance along with Office furnishings are in the required state

Qualifications & Skills:

• Must be graduate from a reputed College.
• Candidate
• Proven experience as an Executive Assistant, Personal Assistant, or similar role (private household experience is a plus)
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficient in Microsoft Office, Excel, Google Workspace, and scheduling tools
• Able to work flexible hours, including some evenings and weekends if required
• High degree of discretion and confidentiality
• Self-motivated, detail-oriented, and solution-driven